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Town of Clover Meeting Notice/Agenda November 13 2019

Municipality Code: 04-014 Bayfield County, Wisconsin November 13, 2019

Board Agenda

Town of Clover – Meeting Notice 

 

Board Meeting November 13, 2019 at 7:00 pm in the Meeting Room of the Town of Clover Town Hall (The Gym). NOTE: feel free to come in to the Meeting Room any time, the door may be closed to conserve heat.

The public is invited to attend, you may walk at any time even though the door is closed—for heat conservation–, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak to any item. You will not be limited to a three (3) minute time if responding to a particular agenda item during the discussion regarding that item. Should it seem the point of your speaking is not evident, you may be asked to clarify what your purpose is. Should it seem to the Chair that the same points are being repeated without additional information; the Chair will interrupt and list the points that have been heard to check that our hearing is accurate and asked if there are further points to be made. NOTE: The packets will be available to the public 1/2 hour prior to the meeting (that is 6:30pm).

Agenda

Call to order:

Roll Call:

NOTE: The Regular Town of Clover Meeting will be adjourned at 8:00 pm unless there is a motion to extend the meeting some stated amount by 8:00 pm. The Chair may reorder the agenda to accommodate the time limit. Public Comment:

Review of Minutes with any corrections: (see packets)

October 8 – October 9 – October 15 – October 16

Treasurer’s Report for: October

Expenditures: Motion to approve the expenditure Batch  T-1113

Calendar: 

Transfer Station: Winter hours are in effect (Saturdays only, 9:00am to 1:00pm) outside the Town Garage – South Shore Senior Meal Program: every Tuesday from 2:00pm to 4:00pm at Bear Paw.

Golden Shoes: Every Monday & Thursday from 10:00am to 11:00am at the gym

261 Fearless: Every Wednesday from 5:00pm to 6:00pm at the gym

Dominos: Every other Wednesday in the meeting room from 1:00pm to 4:00pm next, Wednesday, November 13

Pickle Ball: Every Thursday at the Gym from 3:00pm to 5:00pm and multiple other times (see the calendar to the right in the foyer as you enter)

Announcements: (Please see Announcements below the agenda for further Announcements)

The Cemetery is now Cleaned for the winter.

Boom Mowing of the ditches is coming anytime soon. This is the mower with a long arm that reaches the full depth and width of the ditch. All shrubs and trees will be mowed. This is to keep the ditches functioning to remove the water from harming the roadbeds. The water is not moving away from most roadbeds at the present time. Please remove all personal items from the ditches. The boom mower will likely harm them if they remain.

Gym lot: The Gym parking lot is the preferred helicopter landing site. If parking your car and leaving the Gym area, please park your car on Wee Avenue.

Gym Users: PLEASE change into gym shoes prior to using the gym. PLEASE put the equipment away after use. Assure ALL faucets are turned off. There have been some mornings when the Town Officials have come in and found balls lying around on the floor or stage, and the pickle ball net has not been returned to its carrier. There is no employee available to pick up after your use. There is no fee for use of the gym. You are responsible for picking up after your use.

Reports: (Please see Reports below this agenda for anything further regarding the Reports).

Town Planning Commission: Koenning (see packet)

Fire Department: Rebak (see packet)

Ambulance: Stemwedel (see packet)

Town Park/Campground including ADA Compliant restroom & shower update: Smith

Play Ground: Isaksson

Roads including BPR & Park Ave Updates: Steele  

Boat Parking: Isaksson

Transfer Station: Steele (see announcement above)

Cemetery: Rebak

Gym: Steele

Bark Bay Slough: Steele

Task Forces: 

o Large Pavilion—Rebak

o Ordinance Review: Ongoing–Steele

o Upkeep of Historic Gym kitchen, likely annual cleaning: TBD

o Recommend Actions regarding attracting tourists: TBD

BUSINESS: 

Government: 

o Discussion/Likely Action: related to approval of the 2020 Budget—Steele (see packet)

o Discussion: related to Opening PayPal account for Town of Clover—I. Morelli (see packet)

Roads:

o Discussion/Likely Action: related to replacement of Large Door on west side of Garage—Steele (see Note #1 below)(see estimate in packet)

o Discussion/Likely Action: related to Resolution # 20191113-1, Snowplow Awareness and Operator Appreciation—Steele (see packet)

SSAA: Discussion/Likely Action: related to the Board hire a Director (review application)—Steele (see Note #2 below)

Parks and Recreation: 

o Discussion/Likely Action: related to opening the bids for Campground firewood.

o Discussion/Likely Action: related to the Large Pavilion–Rebak

Future Agenda Items: 

o Poll workers for 2020

o Survey for WTA: related to response to WTA regarding possible health insurance for employees

o Large Pavilion: 

Campsites around Large Pavilion

o SSAA

Coverage Agreement follow-up

Charging for non-transport calls

Motion to Adjourn

Agenda prepared by the Town Chair Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, November 12, 2019. Posting is at the Town Hall, Fire Hall and Post Office. Notice and agenda are also distributed via email. Other Announcements and Reports to follow. The Town Hall is accessible to those persons with physical disabilities. For assistance please contact the Town Office at 715- 774-3780.

 

Appendix

Announcements, Reports and Notes: 

ANNOUNCEMENTS

South Shore Senior Meal Program: The Senior Dining site is at the Bear Paw Restaurant at 8805 State Hwy. 13 in Port Wing every Tuesday from 2:00 Pm to 4 PM. All seniors 60+ are welcome regardless of your ability to donate. Recommended donation is $4.00 per meal. Donations are confidential. Meal cost is paid by the Bayfield County Senior Nutrition program.

Good nutrition is critical to good health-no matter what your age. Studies show that the right diet and adequate intake are especially important for older people and that poor nutrition is the biggest threat to an older adult’s independence. Wisconsin’s Elderly Nutrition Program is a step in that direction. The program offers tasty, nutritious meals to anyone age 60 and older along with a chance to socialize with friends.

 

REPORTS

Town Planning Commission: –-K. Koenning (for Minutes—see packet)

HVFD: Rebak (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

SSAA: Stemwedel (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

Town Park/Campground: Smith

Gates for Fencing around Dumpster: Will likely be completed prior to May 15, 2020

Work Orders awaiting completion: 

o Building and installing board walk and stairs for entry to the beach across from the large Pavilion secondary to the October 2017 storm.

o New campsite signs where lost by storm

o Stakes are refined and Rope is present for replacing barrier between campsites and erosion protection areas

o ADA compliant restroom including shower in the process of being designed—will likely be completed prior to May 15, 2020. NOTE: Just one (1) complaint to the ADA from a person with a disability regarding the lack of accessible restroom and shower facility could close the entire campground.

Large Pavilion: see agenda below for likely action

Roads Report:

– Road Maintenance 

o Cleaned Culverts: Bark Point Road=9 x’s; Hesse Road=2 x’s; Lenawee Road=5 x’s; Matthews Road=6 x’s; McInerney Road=6 x’s; Old School Road=5 x’s

o Culvert Rehab: Bark Point Road=2; Bark River Road=1; Buckley Road=1; Clover/Cemetery Road=2; Lenawee Road=4

o Culvert Replacement: Bark River Road=1; Busche Town Road=1; Campbell Road=1; Mathews Road=1; Old Hwy 13=1

o Cleaned Ditches: Bark Bay Road=9; Bark Point Road=8; Bark River Road=8; Battle Axe (FR 246)=1; Beeksma Road=1; Boundary Ave=6; Bratley Road=1; Buckley Road=8; Busche Town Road=7; Campbell Road=6; Clover Cemetery Road=5; Cranberry River Road=2; Deer Yard Road=1; Deswert Road=2; Didier Road=1; Dingman Road=6; Frontage Road=2;Gray Road=6; Hesse Road=11; Hultman Street=6; Kessler Road=2; Kleinhans Road=2; Lake Avenue=6; Leftys Road=5; Lenawee (FR 262)=9; Looseasagoose Road=1; Makiewicz Road=1; Makowski Road=1; Matthews Road=3; McInerney Road=3; Nicoletti Road=6; Old Puig Road=1; Old School Road=6; Old St. Hwy 13=11; Park Avenue=1; Sand Trap Road (FR 683)=1; Seven Mile Road (FR 433)=1; Shortcut Road=2; Spruce Tree Drive=5; Swedlund Road=1; Touve Road=2; Wee Avenue=6; Webbers Road=1; Willow Street=6

o Ditched: Bark River Road=2; Beeksma Road=1; Boundary Ave=1; Bratley Road=1; Buckley Road=1; Busche Town Road=5; Campbell Road=1; Clover/Cemetary Road=1; Cranberry Road=1; Deer Yard Road=1; Deswert Road=1; Didier=1; Half Mile Road=1; Hultman Road=1; Kessler Road=2; Kleinhans Road=1; Lenawee Road (FR 262)=2; Looseasagoose Road=1; Makiewicz Road=1; Makowski Road=1; Matthews Road=2; McInerney Road=1; Old Puig Road=1; Old St. Hwy 13=1; Seven Mile Road (FR 433)=1; Spruce Tree Road=1; Swedlund Road=2; Touve Road=1; Wee Road=1; Webbers Road=1

o Graded: Bark Bay Road=10; Bark Point Road=6; Bark River Road=24; Battle Ax (FR 246)=4; Beeksma Road=2; Bratley Road=1; Buckley Road=5; Busche Town Road=7; Campbell Road=6; Clover/Cemetery Road=8; Cranberry River Road=4; Deswert=1; Half-Mile Road=3; Hesse Road=9; Kessler Road=1; Kleinhans Road=3; Lake Avenue=1; Leftys Road=8; Lenawee Road=20; Looseasagoose=1; Matthews Road=5; McInerney Road=1; Nicoletti Road=5; Old Puig Road=1; Old Hwy 13=6; Sand Trap Road (FR 683)=3; Seven Mile Road (FR 433)=5; Shortcut Road=2; Swedlund Road=5; Touve Road=7

o Graveled: Bark River Road=2; Beeksma Road=1; Boundary Road=1; Lenawee Road (FR 262)=1

o Mowed: Bark Point Road=9; Bark River Road=3; Beeksma Road=1; Boundary Road (FR 439)=1; Bratley Road=1; Buckley Road=2; Busche Town Road=2; Campbell Road=2; Clover/Cemetery Road=1; Cranberry River Road=2; Deer Yard Road=2; Deswert Road=2; Didier Road=1; Half Mile Road=1; Hesse Road=2; Hultman Road=1; Kessler Road=1; Kleinhans Road=2; Lake Avenue=1; Lenawee Road (FR 262)=9; Looseasagoose Road=2; Makiewicz Road=2; Makowski Road=2; Matthews Road=8; McInerney Road=7; Old Puig Road=2; Old School Road=5; Old St. Hwy 13=1; Seven Mile Road (FR 433)=1; Shortcut Road=1;Spruce Tree Drive=1; Swedlund Road=2; Touve Road=1; Wee Avenue=1; Webbers Road=1

o PACER Assessment: Bark River Road=1; Lenawee Road (FR 262)=2; Lenawee Tower Road (FR 424)=1; Sand Trap Road (FR 683)=1; Seven Mile Road (FR 433)=1 o Pothole Repair: Lenawee Road=1

o Rebuilt and Fortified:

o Rehabed: Bark Point Road=2; Busche Town Road=1

o Removed Rocks:

o Sign Replacement/installation: Bark Point Road=3, Bark River Road=2, Clover/Cemetery Road=2, Hesse Road=2, Lenawee Road (FR262)=2, Nicoletti Road=2

o Snow Blowing: Bark Point Road, Busche Town Road, Hesse Road, Lenawee Road, Matthews Road, Touve Road, the intersections of State Highway 13 & Buckley Road, Lenawee Road, Lake Avenue, Hesse Road & Bark Bay Road

o Snow Plowing: Clearing roadways of snow and providing ice control as needed. All Town Roads, except Bell/Clover Town Line Road, 1⁄2 Mile Road, Gravel Pit Road & Kessler Road. Town Roads to date=44; Forest Roads (Battle Axe (FR246), Blueberry Rd (FR 692), Boundary Rd (FR 439), Bratley Rd, Sand Trap Rd (FR 683), Seven Mile RD (FR 433)=29 times

o Spot Gravel: Bark Bay Road=1;Bark Point Road=1; Bark River Road=4; Buckley Road=1; Busche Town Road=1; Campbell Road=1;Clover/Cemetery Road=5; Hesse Road=1; Lefty’s Road=3; Lenawee Road=1; Looseasagoose Road=1; Matthews Road=1; Nicoletti Road=2; Old Hwy 13=6; Swedlund Road=1

o Tree Removal: Bark Bay Rd=3; Bark Point Road=3; Bark River Road=2; Battle Axe Road (FR 246)=1; Boundary Road (FR 439)=26; Brinks Road (FR 236)=1; Buckley Road=2; Campbell Road=1; Clover/Cemetery Road=1; Lenawee Road (FR 262)=3; Old Hwy 13=5; Sand Trap Road (FR 683)=1; Seven Mile Road=3; Swedlund Road=1; Touve Road=1

o Road Patrol: Bark Bay Road=4; Bark Bay Slough Road=4; Bark Point Road=7; Bark Point Landing Road=4; Bark River Road=5, Battle Axe (FR246)=4, Beeksma Road=2, Blueberry Road (FR 692)=2; Boundary Avenue=4; Boundary Road (FR 439)=3, Bratley Road=1; Brinks Road (FR236)=4, Buckley Road=4; Busche Town Road=2, Campbell Road=3, Campground Loop Road #1=1; Campground Loop Road #2=1; Clover/Cemetery Road=3, Cranberry River Road=2, Deer Yard Road=2, Deswert Road=2, Didier Road=2, Dingman Road=4; Gray Road=4; Hesse Road=5; Horseshoe Lake Road (FR 427)=3; Hultman Street=3; Kleinhans Road=4, Lake Avenue=4; Leftys Road=4; Lenawee Road (FR 262)=7; Lenawee Tower Road (FR 424)=3; Looseasagoose=2, Makiewicz Road=2, Makowski Road=2, Matthews Road=2, McInerney Road=2, Nicoletti Road=4; Old Puig Road=2, Old School Road=4; Old St Hwy 13=4; Park Avenue=2, Sand Trap Road (FR683)=5, Seven Mile Road=5, Short Cut Road=2, Spruce Tree Drive=4; Swedlund Road=3, Touve Road=2, Wee Avenue=4; Webbers Road=2, Willow Street=3

 

– Garage & Equipment Maintenance 

o Coordination of Activities Planning: x’s 91

o Worked on items like logs: x’s 70

o Maintenance on: 

Back Hoe: x’s 40

Dump Truck 2019: x’s 40

Dump Truck 2006: x’s 35

Grader: x’s 39

Leveler: 8

Mower: 8.75 hrs +1

Old Trailer: 4

Pickup Truck 2008: 0

Shop: x’s 123

Snow Blower: x’s 1

Steamer: x’s 8

Tractor: x’s 18

Other: x’s 78

 

– Equipment Use: 

o Dump Truck 2019: x’s 51

o Dump Truck 2006: x’s 24

o Pick Up Truck: x’s 149

o Back Hoe: x’s 81

o Grader: x’s 62

o Snow Blower: x’s 3

o Tractor: x’s 27

o Leveler: x’s 8

o Steamer: x’s 15

– Bark Point Road Beach Erosion: Phase A is now complete and submission to WIDOT of various expenses is done. We are told that we will be eligible for 75/25 DOT moneys for bring back the road to its previous condition, and up to 50/50 for mitigation to prevent future damage. These costs are separated out with the request for reimbursement to the DOT. The Town Labor and Town Equipment has been figured into the Town’s portion of the repair costs as in-kind. The exact amount that will be received from the DOT will not be determined until after the DOT has reviewed and acted upon the request for reimbursement from the Town. Thus far, known funding is available for repair of damage caused to the roadbed and threat to the roadbed along Bark Point Road by the storm of Oct. 25-27. It is very specific to undermined or damaged roads. It does not include any threatened roadbed. No funding is available for Phase B & C of the mitigation.

– Park Avenue from State Highway 13 to the intersection with Frontage Road is not listed as an official roadbed by the DOT. Ordinance #20190625-1 was passed for adding this section of Park Avenue to the official list of Town Roads. The DOT has OK’d us going forward with this initiative. The paperwork has been completed and submitted for adding this portion of Park Avenue to the official Town Roads. There is a chance that this will begin with the 2020 funding and in any event will be added as a town road with the 2021 funding. I am told by the Engineer that bringing this intersection up to specs will roughly be in the neighborhood of $5,000 to $10,000. The road will need to be brought up to specs by the time State Highway 13 is repaved. At the present time it is not known when State Highway 13 is scheduled for repaving in the area of Park Avenue.

– Horseshoe culvert on Bark Bay Road and North most Campbell Road Culvert in the Cranberry River: The Town has been notified that the State of Wisconsin has designated a one-time $29 million program that will only require a 10% match, thus a 90/10 grant. The most we have seen in the past is an 80/20 match. Steele notified Cooper Engineering to seek funding from this pot of money for culverts in Horseshoe Creek under Bark Bay Road as well as a longer Culvert to replace the one under Campbell Road at the northern most big dip. The Bark Bay Road culvert is a “skeleton on the bottom” and radiates out ripples in both directions when the dump truck, even empty, traverses it. The Campbell Road Culvert is too narrow presenting a hazard to the snowplow driver in the winter. It is also too high for the fish to traverse to get to their spawning grounds. The process for seeking funding has been determined and a webinar educated the grant seekers regarding the process. Steele continues to be in dialogue with the Grant Writer and engineer at Cooper Engineering. The strings attached to any of these types of funds is daunting for small Towns. There needs to be measurable evidence that the funded project will lead to economic benefit to the Town.

Boat Parking: 

The sections of the floating walkway that were installed were dislodged with one of the October storms. Steele was called by a concerned citizen and told that the thing was hanging by a “thread”. Steele contacted Tim Nicoletti at home and both Tim and a friend plus Steele went to inspect the walkway. It was dislodged from the dock, including with the bracket pulled loose from the dock and was swinging by one wire rope at the south end of the sections. Tim and the friend removed the walkway sections for the season from the bay and it is now stored on the east side of the turnaround for the winter by the boat launch. The donations are now all committed.

Playground: 

The playground has been winterized for the season.

Transfer Station: – The Transfer Station is at the garage location. We are on Winter hours (Saturdays only from 9:00 am to 1:00 pm. – What can and cannot be accepted at the Transfer Station:

o Metal: NOTE: Please place only metal items in the metal dumpster or metal recycling designated location. The Town employees should not need to sort the material in these dumpsters to be sure that they are metal. No electronics or appliances please. If in doubt talk to either Glenn, Dan “Slappy”, Rocky, or one of the crew before dumping into the metal dumpster.

o Small Batteries are accepted at the Town’s Transfer Station

o Electronic, cathode ray tube and florescent bulb waste CANNOT be accepted at the Town of Clover Transfer station but the Town has a cooperative agreement with the Town of Bell (Cornucopia) Transfer Station to accept our waste at the same fee as their residents pay.

o Corrugated cardboard waste CAN be accepted at our Transfer Station, but the Town of Bell Transfer station has a cardboard bailer and accepts this waste free of charge without breaking down the boxes. They make money off this waste. Wet corrugated cardboard is not accepted to be bailed and sold. It needs to go into our recycling bin.

o All Paper—including white and slick is no longer being recycled for the South Shore School fund raiser band trips. It is to be placed in the Transfer Station Recycle Dumpster.

o Aluminum cans are recycled separately for the playground

 

Cemetery: 

4x4s are present and awaiting installation at the corners of each section of the new portion of the Cemetery. This will be accomplished soon. Caps for these corner markers are present and need to be engraved with the various blocks prior to instillation on top of the 4x4s.

– To purchase a lot(s) in the Cemetery, please call either Tim Nicoletti, Sextant at the Garage (715-774-3882) or Tracy Pope, Clerk (715-774-3870). All maps including blocks of lots are now available for your selection. Please contact the Garage if you wish to select a lot(s). – In reviewing the map, with names grave markers in the old section of the cemetery discrepancies were found between the log book, the map and the markers. We are checking the documents against the markers to bring all into agreement.

 

Old Cemetery Reconciliation 

o Rebak and Steele took the original map, one redone in the 80’s and the official record book up to the cemetery and reviewed each and every headstone, lot and block. We now have a fairly good account of all unmarked graves, where trees and or their roots are intruding preventing full use of the blocks involved and which blocks are full or can only receive cremains. Steele and Nicoletti are completing a final inspection of these records with measuring devices prior to final reconciliation. Steele and Nicoletti have completed one Section of the Cemetery and have two more sections to finalize. The weather prevents further work on this project until Spring. The wooden crosses have been for the unmarked graves. A person has generously volunteered to make the crosses. The crosses should be ready for installation in the Spring. Future recommendations regarding planting trees may be forth coming.

 

Gym: 

– Continuing notices: 

o PLEASE change shoes from outdoor shoes to indoor shoes (gym shoes) to preserve the finish on the floor. Refinishing the floor is expensive and there is no need to refinish it because folk do not use the proper shoes when using the gym.

o Please Replace Equipment after use. There is no one employed to pick up after equipment has been used in the gym. There is a rack for storing the larger balls and there is a cabinet for storing smaller items including ping pong and pickle ball equipment, children’s toys, and table games. This is your gym, respect it by putting things away after use.

o Assure that all faucets are turned off prior to leaving the gym.

o The White Tables are not play things and thus should not have any activity like banging occurring on their surfaces. Already 1 table has permanent divots in it’s surface. These tables are to be used for meetings and other activities like funerals, weddings, and the like.

o When restacking the tables please stack the tables directly on top of each other with the grooves around the edges matching, else the legs of the tables create dents in the table tops.

o Piano Use: The piano is not a plaything. It was donated for use at functions such as funerals, and thus needs to be maintained intact. It is OK for a piano student to practice ongoing lessons, but no random playing or banging.

▪ One time the cover to the keyboard was found displaced from its useful location and required money to repair it.

▪ Following that the music holder was found in multiple pieces and is currently out for repair. The repairs are extensive. We are not yet sure what this expense will be.

 

The chinking is now complete on the outside of the Gym. A big thanks to Dale Fuller for spearheading this project. There was an approximately $3,000 over run with this completion. The HCC generously covered this overrun. It is hoped that the Town will be able to cover 1⁄2 of this cost, to remain consistent in terms of cost sharing for this important project.

Refinishing of the outside of the gym remains to be done. This would protect the logs from deterioration.

– Grants: 

o Bayfield County forestry and Parks Dept. awarded the Town of Clover $4,500 for 2019 Town Road Improvement Aids. This grant is for improvements to Campbell Road. The Town donated manpower and equipment as in-kind contributions to this grant. The work is now complete and the report of expenses, both out of pocket and in-kind is being submitted to the County for reimbursement.

o The Town in coordination with the Town of Bell has received a grant from the National Forest for removing stumps from of the Forest Roads. This work is now complete.

 

– Bark Bay Slough: The turnaround was under water for some time in October. The dock is now removed and stored for the winter.

o Taskforce: Issues related to unpermitted transient merchants have again cropped up late this season. With the season over, we will need to be vigilant from the beginning of the season in 2020. We know the type of vehicle and license plate numbers of the vehicle and trailer. They are MI licensed. If this remains the transport system for the transient merchants that are not permitted in 2020 with the next sighting Steele will issue a citation to the merchant in question. A copy of both the Transient Merchant Ordinance and the Citation Ordinance were left on the said vehicle late in the 2019 season.

Notes: 

Note #1: The west large door to the garage has not closed at least three times within the last few months. The repair person has needed to come out and fix the thing at a cost of ~$500/trip. The most recent repairs were within about two weeks of each other. The garage door is greater than 20 years old and is a custom size, being 6” wider than a standard size door. We have received an estimate for replacement of the door and it is in the packet.

Note #2: A call went out to all EMTs in the SSAA. The application pool closed last week. Only one application was submitted. It will be available to the Supervisors at the Board Meeting.