TOC Board Meeting Minutes, May 10, 2023

      Town of Clover – Minutes

Regular Board Meeting

May 10, 2023 7:00 pm



Called to order at 7:00 PM

Roll Call: Present:  Steele,  Smith, Rebak, Pope, Felt, Morelli Absent Gillespey,   Also present Mark Filonowich, Lois Palmer, Peter Berton Elizabeth Stevens, Guy McGuire, Roger Pikus, Mershawn Pikus.


NOTE:  The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

Public Comment: 3 minute limit.

Acceptance of Minutes: (see packets)

  • April 11
  • April 25

Treasurer’s Report for:

  • April

Expenditures: Motion by Pope/sRebak to approve Batch T-0510 Carried Unanimous.


  • Transfer Station: Summer Hours, started May 3 are Saturdays, 9:00am to 1:00pm & Wednesdays, 5:00pm to 7:00pm.
  • Cemetery Spring Cleaning Done, New Memorial Items can now be placed.
  • BOR Meeting—Required to be at 4:30pm Wednesday, May 31 in the Meeting Room of the Town Hall/Historic Gymnasium


  • The Cemetery is now cleaned and ready to receive items that are commemorating the lives of those departed.
  • Gym Users: PLEASE change into gym shoes prior to using the gym.  PLEASE put the equipment away after use.  There have been some mornings when the Town Officials have come in and found balls lying around on the floor or stage, and the pickle ball net has not been returned to its carrier.  There is no employee available to pick up after your use.  There is no fee for use of the gym.  You are responsible for picking up after your use.

Reports: (Please see Reports below this agenda for anything further regarding the Reports).

  • Town Planning Commission: Koenning (see packets)
  • Fire Department:
  • Ambulance: (see packets) report from jeff
  • Campground: Smith host are here
  • Play Ground: Rebak
  • Roads: Steele Road review Saturday June 27th 9am-noon
  • Boat Parking: Pope walkway in at later date.
  • Transfer Station: Steele
  • Cemetery: Rebak cleaned
  • Gym: Steele
  • Bark Bay Slough: Pope
  • Reports re: Communications from citizens of Town with Elected Officials


  • Government:
    • Discussion/Likely Action related to Recommendation to the Zoning Committee regarding a Petition for Zoning District Map Amendment for a parcel with Tax ID 35671 on Touve Road to change Zoning from A-1 to R-RB by Frank and Brenda Draft, agent Courtney Bryant, for a future campground/resort–Steele
    • Discussion/Likely Action related to Resolution #20230510-1—Resolution Regarding Rezoning for the Development of a Private Campground in A-1 Zone—Steele
    • Motion: by Pope/sFelt to recommend disapprove to zoning per recommendations from TPC
    • Motion: by Pope/sFelt to adopt resolution 20230510-01 disapprove of rezoning for the development of a private campground in A-1 zone. Carried Unanimous.
    • Discussion/Likely Action related to Transient Merchant Permits–Steele
      • Lost Creek Adventures
      • Motion:by Pope/sSteele to approve transient merchant permit for lost creek adventures Carried Unanimous.
      • Trek and Trail
      • Motion: by Pope/sFelt to approve transient merchant permit for trek and trail. Carried Unanimous
      • Wilderness Inquiry no action
      • Pictured Rock no action
    • Discussion/Possible Action related to Resolution #20230510-2—Regarding Incorporation of Online Meeting Capabilities—Felt deferred
    • Discussion/Likely Action related to reappointment of Pete Burton to the TPC for a three-year term—Steele
    • Motion: by Pope/sSmith to appoint Pete Berton to TPC for 3year term. Carried Unanimous.
      • Replacement for Steele: ? Board Member for 2year term
      • Motion:by Pope/sFelt to appoint Steele to 2year term on TPC Carried Unanimous.
    • Education, Culture and Recreation:
      • Discussion/Likely Action related to Financing of Campground ADA Compliant Restroom and Shower Buildings ($225,000)—see packet
      • Motion: by Pope/sFelt to obtain loan from Board of commissioners of Public Lands for $225,000.00 for a term of 6 years. Carried Unanimous.
      • Discussion/Likely Action related to reappointments and replacement to the Friends of the Boat Landing Standing Committee:
        • Stan Samuels—Three-year term expiring April 2026
        • Jim Reha– Three-year term expiring April 2026
        • Motion: by Felt/sPope to appoint Samuels and Reha to 3 year terms. Carried Unanimous.
          • Suggestions for Isaksson replacement Roger?
        • Public Safety: HVFD
          • Discussion/Possible Action related to Financing of remainder of PPE (likely $25,000) deferred
        • Public Works:
          • Discussion/Likely Action related to addition to Employee Handbook p. 4—see packetSteele
          • Motion: by Steele/sPope to add changes to employee handbook with corrections. Carried Unanimous
          • Discussion/Likely Action related to Policy #20230510-1 – Smoking Policy—Pope
          • Motion: by Felt/sPope to adopt Smoking policy 20230510-1 Carried Unanimous.



Fire Department-Felt



Boat Parking-Pope

Bark Bay Slough-Pope

  • Future Agenda Items:
  • Motion to Adjourn by consensus 8:26pm


Minutes prepared by the Town Clerk.

Minutes are unofficial until approved by the Town of Clover Board