TOC Board Meeting Agenda – June 10, 2020

Town of Clover – MBoard Meeting         

June 10, 2020 immediately following the 7:00 pm BOR Meeting in the Town Hall (Historic Gymnasium).

NOTE:  This meeting is in the main area—Gymnasium proper.  The chairs are arranged to that social distancing (at least 6’ apart) is maintained.  Please do not rearrange the chairs.  The surfaces have been sanitized and will be again after the meeting(s).  Cleaning your hands by using the sanitizer provided at the entrances  (or better yet washing your hands for 20 seconds in one of the 4 bathrooms) is encouraged, if you cough do so in the crook of your elbow—not into your hands, feel free to wear masks to protect others, and project your voice so that all can hear.

NOTE:  The public is invited to attend, you may walk at any time, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak.   You will not be limited to a three (3) minute time if responding to a particular agenda item during the discussion regarding that item.  Should it seem the point of your speaking to an agenda item is not evident, you may be asked to clarify what your purpose is.  When speaking to any agenda item, should it seem to the Chair that the same points are being repeated without additional information; the Chair will interrupt and list the points that have been heard to check that our hearing is accurate and asked if there are further points to be made.

NOTE:  The packets will be available to the public 1/2 hour prior to the meeting (that is 6:30pm).

Agenda

Call to order:

Roll Call:

Review of Minutes with any corrections: (see packets)

  • May

Treasurer’s Report for:

  • May

Expenditures:  Motion to approve the expenditure Batch

  • T-06010

Calendar:

  • Annual Meeting: June 16 at 7:00pm in the Historic Gymnasium
  • Transfer Station: Summer hours are in effect (Saturdays, 9:00am to 1:00pm and Wednesdays, 5:00pm to 7:00pm) outside the Town Garage
  • The following activities are suspended secondary to Wisconsin COVID-19 rules. They will likely resume at their usual dates and times once the rules regarding the type of activity have been lifted:
    • South Shore Senior Meal Program: In At least the in-person program is suspended.  When lifted, will likely resume Tuesday from 2:00pm to 4:00pm at Bear Paw.
    • Golden Shoes: Mondays and Thursdays from 10:00am to 11:00am
    • Wednesday Women’s Walking/Running Group: Wednesday from 5:00pm to 6:00pm at the gym
    • Dominoes: every other Wednesday in the meeting room from 1:00pm to 4:00pm next with the next date for the activity to be announced.
    • Pickle Ball: Thursday at the Gym from 3:00pm to 5:00pm and multiple other times (see the calendar to the right in the foyer as you enter)
    • Coffee, Treats and Fellowship: Thursday from 8:00am in the meeting room

Announcements:  (Please see Announcements below the agenda for further Announcements)

  • PLEASE Complete and return your census survey if you have not done so yet. The aggregated information from this is very important to the Town for such things as seeking grant funding, for economic development and the like.
  • Gym lot: The Gym parking lot is the preferred helicopter landing site.  If parking your car and leaving the Gym area, please park your car on Wee Avenue.

Reports: 

  • Town Planning Commission: May meeting cancelled due to lack of agenda items—Koenning, Chairperson
  • Fire Department: Rebak (see packet)
  • Ambulance: Stemwedel (see packet)
  • Town Park/Campground: Smith
  • Large Pavilion: Fuller
  • Play Ground: Isaksson
  • Roads including BPR Funding & Park Ave Updates: Steele
  • Boat Parking and Launch: Isaksson (see Packets for Friends of the Boat Launch minutes)
  • Transfer Station: Steele
  • Cemetery: Rebak
  • Gym: Steele
  • Bark Bay Slough: Steele
  • Task Forces:
    • Upkeep of Historic Gym kitchen, likely annual cleaning: TBD
    • Recommend Actions regarding attracting tourists: TBD

BUSINESS:

  • General Government:
    • Discussion/Likely Action related to properly provide governmental body meeting notices to the public by posting at the bulletin board in front of the Historic Gymnasium, the Post Office and on the Town Web site herbsterwisconsin.com –Steele (see Note #1 below)
    • Discussion/Likely Action related to proposed revision of Town Budget 2o to the State’s suggestion that municipalities reduce their budgets for 2020 by 5%–Steele/S. Isaksson
    • Discussion/Likely Action related to:
      • Liquor License—Woody’s
      • Operator Licenses:
        • Tracy Gillespey
        • Carrie Winningham
      • Discussion/Likely Action related to Transient Merchant Permit for Poseidon Adventures LLC–Steele
    • Public Safety:
      • Herbster Volunteer Fire Department:
        • Discussion/Perhaps Action related to Resolution 20200513-2 Amendment to Resolution #20131218-3 Move 2% Fire Dues Return to Savings—Rebak/Steele (See Packets for resolution and DSPS 2% Fire Dues uses)
        • Perhaps Discussion/Perhaps Action related to Resolution #20200513-3A, use of use of 2% Fire Dues money for expenses related to Herbster Volunteer Fire Department (HVFD)—Rebak/Steele
      • Health and Human Services: Discussion/Likely Action related to the Cemetery:
        • Date for Public Hearing—see Ordinance #2130814-1, Cemetery Ordinance, XVII, B. (Ordinances can be found on the web herbsterwisconsin.com )
        • Installation and Location of kiosk for maps & plot status, including names and plot locations of persons interred there
      • Roads: Discussion/Perhaps Action related to McCoy Construction Forestry proposal for Grader maintenance—Steele (see packets)
      • Culture & Recreation:
        • Gymnasium: Discussion/Perhaps action related to processes and procedures resumption of gym activities
      • Future Agenda Items:
        • Discussion/Perhaps Adoption related to: Ordinance Prohibiting Motorized Vehicles upon Beaches within the Township of Clover (Adopted May 11, 1988)—nothing received yet from the Town Attorney
        • Large Pavilion:
          • Campsites around Large Pavilion
        • SSAA
          • Coverage Agreement follow-up
          • Charging for non-transport calls
        • Motion to Adjourn

 

Agenda prepared by the Town Chair

Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, June 9.  Posting is at the Town Hall, Fire Hall, Post Office and the Town’s Web Site.  Also distributed via email.

The Town Hall is accessible to those persons with physical disabilities.  For assistance please contact the Town Office at 715-774-3780.

 

Appendix

Announcements, Reports and Notes:

ANNOUNCEMENTS

South Shore Senior Meal Program:  (On hold at this time) The Senior Dining site is at the Bear Paw Restaurant at 8805 State Hwy. 13 in Port Wing every Tuesday from 2:00 Pm to 4 PM.  All seniors 60+ are welcome regardless of your ability to donate.  Recommended donation is $4.00 per meal.  Donations are confidential.  Meal cost is paid by the Bayfield County Senior Nutrition program.

Good nutrition is critical to good health-no matter what your age. Studies show that the right diet and adequate intake are especially important for older people and that poor nutrition is the biggest threat to an older adult’s independence.  Wisconsin’s Elderly Nutrition Program is a step in that direction.  The program offers tasty, nutritious meals to anyone age 60 and older along with a chance to socialize with friends.

 

REPORTS

Town Planning Commission:  –-K. Koenning (May Meeting canceled due to lack of agenda items)

HVFD:  Rebak (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

SSAA:  Stemwedel (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

Town Park/Campground:  Smith

  • Gates for Fencing around Dumpster: Will not likely be completed prior to May 15, 2020
  • Work Orders awaiting completion:
    • Building and installing board walk and stairs for entry to the beach across from the large Pavilion secondary to the October 2017 storm.
    • New campsite signs where lost by storm
    • Stakes are refined and Rope is present for replacing barrier between campsites and erosion protection areas
    • ADA compliant restroom including shower in the process of receiving cost estimates—on hold 2o to COVID related requested budget cuts of 5% NOTE: Just one (1) complaint to the ADA from a person with a disability regarding the lack of accessible restroom and shower facility could close the entire campground.
  • Large Pavilion: Donations to this cause are still appreciated and can be sent to either the HCC or the Town with the designation noted.
  • Roads Report:
  • Road Maintenance (through April 30)
    • Culvert Rehab: Bark Point Road=2; Bark River Road=5; Buckley Road=1; Busch Town Road=1; Hesse Road=1; Lefty’s Road=1; Lenawee Road=7; Matthews Road=2; Shortcut Road=1; Touve Road=1
    • Culvert Replacement:
    • Cleaned Ditches: Bark Point Road=3; Bark River Road=1; Buckley Road=1; Busche Town Road=2;  Kleinhans Road=1; Lenawee Road=5; Matthews Road=2; Old 13=2
    • Ditched: Bark Point Road by Boat Landing:  1
    • Graded: Bark Bay Road=5; Bark Point Road=2; Bark River Road=8; Battle Axe Road (FR246 P)=1; Beeksma Road=1; Buckley Road=3; Busche Town Road=2; Campbell Road=3; Cranberry River Road=2; Half Mile Road=1; Hesse Road=6; Kessler Road=1; Kleinhans Road=1; Leftys Road=3; Lenawee Road=13; Matthews Road=4; McInerney Road=2; Nicoletti Road=5; Old St. Hwy 13=2; Sand Trap Road (FR683 P)=1; Seven Mile road (FR 433 P)=3; Shortcut Road=4; Swedlund Road=2;  Touve Road=8
    • Graveled:
    • Mowed:
    • Pothole Repair: Bark Bay Road=1; Bark River Road=1; Cranberry Road=1; Nicoletti Road=1
    • Rebuilt and Fortified:
    • Rehabed: Kessler Road=1
    • Removed Rocks:
    • Sign Replacement/installation: Bark Bay Road=2; Bark Point Road=1; Bark River Road=3; Beeksma Road=1; Busche Town road=1; Campbell Road=2; Clover Cemetery Road=2; Cranberry River Road=2; Kleinhans Road=1; Lake Avenue-1; Leftys Road=1; Matthews road=1; Nicoletti Road=1; Park Avenue=1; Touve Road=2
    • Snow Blowing:
    • Snow Plowing: Clearing roadways of snow and providing ice control as needed.  All Town Roads, except Bark Bay Slough Road=6; Bark Point Landing Road=6; Bell/Clover Town Line Road=0; Clover Gravel Pit Road=1; Deswert Road=6; Half Mile Road=6; & Kessler Road=4; Clover Gravel Pit Road=1.   Town Roads to date=32; Forest Roads (Battle Axe (FR246), Blueberry Rd (FR 692), Boundary Rd (FR 439), Bratley Rd, Sand Trap Rd (FR 683), and Seven Mile RD (FR 433)=6 times
    • Spot Gravel: Bark Bay Road=1; Bark Bay Slough Road=1; Bark Point Road=1; Bark River Road=5; Busche Town Road=1; Hesse Road=1; Lefty’s Road=1; Lenawee Road=5; Makiewicz Road=1; Nicloetti Road=1; Old 13=1; Shortcut Road=3; Swedlund Road=1; Touve Road=2
    • Tree Removal: Old State Hwy 13=1; Willow Road=1
  • Garage & Equipment Maintenance (Thru April 30)
    • Coordination of Activities Planning: x’s 38
    • Haul Metal: 1
    • Worked on items like logs: x’s 31
    • Maintenance on:
      • Back Hoe: x’s 14
      • Dump Truck 2019: x’s 9
      • Dump Truck 2006: x’s 7
      • Grader: x’s 11
      • Leveler: x’s 10
      • Mower:
      • Old Trailer: x’s
      • Pickup Truck 2008: x’s 2
      • Shop: x’s 63
      • Snow Blower: 2 hrs
      • Steamer: x’s 5
      • Tractor: x’s 13Other:  x’s 17
    • Equipment Use:
      • Dump Truck 2019: x’s 36
      • Dump Truck 2006: x’s 16
      • Pick Up Truck 2008: x’s 32
      • Back Hoe: x’s 28
      • Grader: x’s 23
      • Road Snow Blower: x’s
      • Tractor: x’s 14
      • Leveler & I Beam: x’s 14
      • Steamer: x’s 9
    • Boom Mowing: The boom mowing for vertical clearance is complete.  Ditch boom mowing will be done soon.  Please remove all personal items from the ditches as the boom mower will likely harm them if they remain
    • Bark Point Road Beach Erosion: Phase A is now complete and submission to WIDOT of various expenses with further refinements as requested by WIDOT is done and submitted.  We heard late May 2020 that several more things were needed prior to being cleared for reimbursement.  This information was submitted June 2, 2020.  We are told that we will be eligible for 75/25 DOT moneys for bring back the road to its previous condition, and 50/50 for mitigation to prevent future damage.  The Town Labor and Town Equipment has been figured into the Town’s portion of the repair costs as in-kind.  The exact amount that will be received from the DOT will not be determined until after the DOT has finalized their reviewed and acted upon the request for reimbursement from the Town.  The DOT is very specific that reimbursement is confined to damage caused to the roadbed and threat to the roadbed along Bark Point Road by the storm of Oct. 25-27, 2017.
    • Park Avenue from State Highway 13 to the intersection with Frontage Road is not listed as an official roadbed by the DOT. Ordinance #20190625-1 was passed for adding this section of Park Avenue to the official list of Town Roads.  The DOT has OK’d us going forward with this initiative.  The paperwork has been completed and submitted for adding this portion of Park Avenue to the official Town Roads.  There is a chance that this will begin with the 2020 funding and in any event will be added as a town road with the 2021.  Steele is told by the Engineer that bringing this intersection up to specs will roughly be in the neighborhood of $5,000 to $10,000.  The road will need to be brought up to specs by the time State Highway 13 is repaved.  At the present time it is not known when State Highway 13 is scheduled for repaving in the area of Park Avenue.  The projects for repairing State Highway 13 have been posted for 2021 and do not include State Hwy 13 by the intersection with Park Avenue.

 

Boat Parking and Boat Launch:

  • A Standing Committee, Friends of the Bark Bay Boat Launch, has been named: Mark Pope is the Chairperson, Sheryl Isaksson, member (Board representative), Jim Reha, Stan Samuels, and Dale Paulson.  See Resolution 20200311-1 for the work of this committee.
  • Construction and redesign of the floating walkway was being done by the crew in moments of down time. The Standing Committee has requested that no further work be done to the walkway, pending some sources they are pursuing for possible funding for repair and further construction to the breakwater.  Use of the floating walkway at this time is limited to the 2 sections surrounding the stairway to the breakwater.

 

Playground:  The playground continues with its winterization for the season and will not open until playgrounds are cleared for reopening 2o the Public Health Emergency related to COVID-19 is over.

 

Transfer Station:

  • The Transfer Station is at the garage location. We are on Summer hours (Saturdays from 9:00am to 1:00pm, and Wednesdays 5:00pm to 7:00pm)
  • What can and cannot be accepted at the Transfer Station:
    • Metal: NOTE:  Please place only metal items in the metal dumpster or metal recycling designated location.  The Town employees should not need to sort the material in these dumpsters to be sure that they are metal.  No electronics or appliances please.  If in doubt talk to either Glenn, Dan “Slappy”, Rocky, or one of the crew before dumping into the metal dumpster.
    • Small Batteries are accepted at the Town’s Transfer Station
    • Electronic, cathode ray tube and florescent bulb waste CANNOT be accepted at the Town of Clover Transfer station but the Town has a cooperative agreement with the Town of Bell (Cornucopia) Transfer Station to accept our waste at the same fee as their residents pay.
    • Corrugated cardboard waste CAN be accepted at our Transfer Station, but the Town of Bell Transfer station has a cardboard bailer and accepts this waste free of charge without breaking down the boxes. They make money off this waste.  Wet corrugated cardboard is not accepted to be bailed and sold.  It needs to go into our recycling bin.
    • All Paper—including white and slick is no longer being recycled for the South Shore School fund raiser band trips. It is to be placed in the Transfer Station Recycle Dumpster.
    • Please crush all containers for recycling as able.
    • Remove all bottle tops and place the tops in the Trash, bottles only in Recyclables.
    • Aluminum cans are recycled separately for the playground

 

Cemetery:

  • 4x4s are present and awaiting installation at the corners of each section of the new portion of the Cemetery. Caps for these corner markers are present and need to be engraved with the various blocks prior to instillation on top of the 4x4s.
  • To purchase a lot(s) in the Cemetery, please call either Tim Nicoletti, Sextant at the Garage (715-774-3882) or Tracy Pope, Clerk (715-774-3870). All maps including blocks of lots are now available for your selection.  Please contact the Garage if you wish to select a lot(s).
  • Old Cemetery Reconciliation
    • Nicoletti and Steele resumed the final process of reconciliation of the Cemetery data base. All items in the data base have been checked at least 2 times.  Block 3 of the Eastern section still has some items that need rechecking.  This will be done Friday, June 12.  Next the maps and other documentation need to be reconciled to each other and the data base.  Rebak and Steele took the original map, one redone in the 80’s and the official record book up to the cemetery and reviewed each and every headstone, lot and block.  We now have a fairly good account of all unmarked graves, where trees and or their roots are intruding preventing full use of the blocks involved and which blocks are full or can only receive cremains.  Steele and Nicoletti are completing a final inspection of these records with measuring devices prior to final reconciliation.  The wooden crosses have been placed on all unmarked graves.  A great big thanks to the person who generously provided the crosses.  Future amendments to the Cemetery Ordinance are in the process.  Prior to Board Action to any amendments, the Cemetery Ordinance requires a Public Hearing.  Look for a Notice for this Public Hearing, likely sometime in the next month.

 

Gym:

  • The Gym is closed to all activities, until further notice. Watch the Town Website (herbsterwisconsin.com ) for further information regarding the status of Gym activities.
  • Town of Clover Governmental Business continues.
  • Refinishing of the outside of the gym remains to be done. This would protect the logs from deterioration.
  • Grants:
    • In 2020 Bayfield County forestry and Parks Dept. awarded the Town of Clover <$5,000 for 2020 Town Road Improvement Aids. The Town will donate manpower and equipment as in-kind contributions to this grant
  • Bark Bay Slough: The dock is now installed for the summer.
    • Taskforce: Issues related to unpermitted transient merchants have again cropped up late this season.  A request for permit form has been received from an outfitter in MI and a letter with the application has been sent.  Applications have been received from the 4 other outfitters and 1 permit was granted in March, 2 were granted in April with the remaining 1 is being acted on at this meeting (June).
  • Town Web Site: Iva Morelli is maintaining the Website on an ongoing basis.  Check it out.  Town meeting agendas and minutes are posted there along with posting in the usual 3 official sites and email list distribution.  The most recent Ordinances with any more recent amendments on any subject are now posted on the web site.  Other either official (including emergency announcements) and/or interesting material is being added as available.
  • Open Book and Board of Review (BOR) Open Book, July 11 from 9:00am to 11:00am in the Meeting Room of the Town Hall (Historic Gymnasium) and Board of Review July 25 from 10:00am to Noon in the Meeting Room of the Town Hall

 

Notes:

2019 Wisconsin Act #185 states that local governments are not subject to the requirement to limit meetings to 10 people or less, but must still follow CDC social distancing guidelines for any meetings.  Thus, persons must be seated at least 6’ apart, surfaces must be sanitized before and after the meeting, hand sanitizer must be available at entrances.   With these guidelines, perhaps the annual meeting can be scheduled.  This meeting needs to be Noticed not earlier than 20 days prior nor less than 15 days prior.

 Note #1:  2019 Wisconsin Act 140 §19.84 allows Towns to properly provide governmental body meeting notices to the public by either 1) posting the notice in at least 3 physical locations, 2) posting the notice in at least 1 physical location and placing an electronic notice on the governmental body’s website, or 3) paying to publish the notice in a newspaper likely to give notice to people in the Town’s area.

Posted in Town of Clover Agendas & Meeting Notices