Town of Clover – Meeting Notice

Board Meeting           

September 9, 2020 at 7:00 pm in the Town Hall (Historic Gymnasium). 

NOTE:  This meeting is in the main area—Gymnasium proper.  The chairs are arranged so that social distancing (at least 6’ apart) is maintained.  Please do not rearrange the chairs.  The surfaces have been sanitized and will be again after the meeting(s).  Cleaning your hands by using the sanitizer provided at the entrances  (or better yet washing your hands for 20 seconds in one of the 4 bathrooms) is encouraged, if you cough do so in the crook of your elbow—not into your hands, feel free to wear masks to protect others, and project your voice so that all can hear.

NOTE:  The public is invited to attend, you may walk at any time, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak.   The public will not be limited to a three (3) minute time if responding to a particular agenda item during the discussion regarding that item.  Should it seem the point of your speaking to an agenda item is not evident, you may be asked to clarify what your purpose is.  When speaking to any agenda item, should it seem to the Chair that the same points are being repeated without additional information; the Chair will interrupt and list the points that have been heard to check that our hearing is accurate and asked if there are further points to be made.

NOTE:  The packets will be available to the public 1/2 hour prior to the meeting (that is 6:30pm).

 

Agenda

Call to order:

Roll Call:

Review of Minutes with any corrections: (see packets)

  • August

Treasurer’s Report for:

  • August

ExpendituresMotion to approve the expenditure Batch

  • T-0909

Calendar:

  • Transfer Station: Summer hours are in effect (Saturdays, 9:00am to 1:00pm and Wednesdays, 5:00pm to 7:00pm) through the end of September, then back to Winter hours (Saturdays only, 9:00am to 1:00pm) in October.  TC COVID rules remain in effect.
  • The following activities are suspended secondary to Wisconsin COVID-19 rules. They will likely resume at their usual dates and times once COVID is no longer the pandemic is under control:
    • Golden Shoes: Mondays and Thursdays from 10:00am to 11:00am
    • Wednesday Best Feet Forward: Wednesday from 5:00pm to 6:00pm at the gym (this group is meeting outdoors and limited to 10 participants.  Contact Pat Murphy for further information.
    • Dominoes: Every other Wednesday in the meeting room from 1:00pm to 4:00pm next with the next date for the activity to be announced.
    • Pickle Ball: Thursday at the Gym from 3:00pm to 5:00pm and multiple other times (see the calendar to the right in the foyer as you enter)
    • Coffee, Treats and Fellowship: Thursday from 8:00am in the meeting room

Announcements:  (Please see Announcements below the agenda for further Announcements)

  • Gym lot: The Gym parking lot is the preferred helicopter landing site.  If parking your car and leaving the Gym area, please park your car on Wee Avenue.

Reports: 

  • Town Planning Commission: September meeting—Koenning, Chairperson (see packets)
  • Fire Department: Rebak (see packet)
  • Ambulance: Stemwedel (see packet)
  • Town Park/Campground: Smith
  • Play Ground: Isaksson
  • Roads including Park Ave Updates: Steele
  • Boat Parking and Launch: Isaksson (see Packets for Friends of the Boat Launch minutes)
  • Transfer Station: Steele
  • Cemetery: Rebak (West side database needs completion)
  • Gym: Steele
  • Bark Bay Slough: Steele
  • Task Forces:
    • Upkeep of Historic Gym kitchen, likely annual cleaning: TBD
    • Recommend Actions regarding attracting tourists: TBD

BUSINESS:

  • General Government:
    • Discussion/Possible Action related to Office for the Sanitary District—Stemwedel
    • Discussion/Likely Action related to time line for presentation of budget and Levy to the electors—Steele
    • Discussion/Likely Action related to recommendation Class A special use permit Hughes RV placement longer than 4 months.- (See Packet)Steele Koenning
    • Discussion/Likely Action related to recommendation Class A special use permit Hughes Grading more than 200 square feet within 1000 ft of lake superior. (see packet) Steele- Koenning
    • Discussion Only/Likely Action in October related to TOC Short-Term Rental Ordinance—Steele, Koenning (see packets)
    • Discussion/Likely Action related to snow plowing fees–Steele
  • Public Safety:
    • Discussion/Perhaps Action related to purchase of a Power Load Stryker Stretcher for the Ambulance—Byerhof/Steele
    • Discussion/Perhaps Action related to the process for updating or creating an Emergency Preparedness Ordinance–Steele
  • Culture, Recreation and Education: Discussion/Perhaps Action related to refinishing the outside walls of the Historic Gymnasium–Fuller
  • Future Agenda Items:
    • Discussion/Perhaps Adoption related to: Ordinance Prohibiting Motorized Vehicles upon Beaches within the Township of Clover (Adopted May 11, 1988)—nothing received yet from the Town Attorney
    • Large Pavilion:
      • Campsites around Large Pavilion
    • SSAA
      • Coverage Agreement follow-up
      • Charging for non-transport calls
    • Motion to Adjourn

 

Agenda prepared by the Town Chair

Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, September 8.  Posting is at the Town Hall, Post Office and the Town’s Web Site.  Also distributed via email.

The Town Hall is accessible to those persons with physical disabilities.  For assistance please contact the Town Office at 715-774-3780.

 

Appendix

Announcements, Reports and Notes:

ANNOUNCEMENTS

 

REPORTS

Town Planning Commission:  –-K. Koenning (see packets)

HVFD:  Rebak (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–(see packet)

SSAA:  Stemwedel (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–(see packet)

  • Town Park/Campground: Smith
  • Work Orders awaiting completion:
    • Building and installing boardwalk and stairs for entry to the beach across from the large Pavilion secondary to the October 2017 storm.
    • New campsite signs where lost by storm
    • Stakes are refined and Rope is present for replacing barrier between campsites and erosion protection areas
    • ADA compliant restroom including shower is on hold secondary to need to reduce budget by 5% 2o to COVID related request NOTE: Just one (1) complaint to the ADA from a person with a disability regarding the lack of accessible restroom and shower facility could close the entire campground.
    • Completion and installation of gates to the dumpster
  • Large Pavilion: This project is largely complete.  A BIG THANK YOU to Dale Fuller, the Herbster Community Club and all of the Volunteers who helped with this project.  Fill has been placed east of the pavilion.  The remaining pavers need to be placed around a new grill donated by Iva and Lou Morelli, and Gerhardt Glass.  Gravel will be placed in front of the pavilion to hold the sandy ramp into the pavilion.  Perhaps benches will be placed next year.
  • Roads Report:
  • Road Maintenance (through August 31)
    • Culvert Rehab: Bark Point Road=3; Bark River Road=6; Buckley Road=1; Busch Town Road=1; Hesse Road=1; Lefty’s Road=1; Lenawee Road=7; Matthews Road=2; Old School Road=1; Shortcut Road=1; Touve Road=1
    • Culvert Replacement: Bark Point Road=1; Bark River Road=2; Cranberry River Road=1; Lenawee Road (FR 262P)=1; Touve Road=2
    • Cleaned Ditches: Bark Point Road=4; Bark River Road=3; Beeksma Road=1; Buckley Road=1; Busche Town Road=4;  Deer Yard Road=1; Hesse Road=2; Kleinhans Road=1; Lenawee Road=5; Matthews Road=2; Old School Road=1; Old 13=2; Shortcut Road=1; Touve Road=1
    • Ditched: Bark Point Road by Boat Landing=1; Clover/Cemetery Road=2; Hesse Road=2; Nicoletti Road=2; Old School Road=1; Touve Road=1
    • Graded: Bark Bay Road=11; Bark Bay Slough Road=1; Bark Point Road=3; Bark Point Landing Road=1; Bark River Road=22; Battle Axe Road (FR246 P)=4; Beeksma Road=2; Blueberry Road (FR692)=1; Boundary Road (FR692)=4; Buckley Road=6; Busche Town Road=5; Campbell Road=7; Clover/Cemetery Road=1; Cranberry River Road=3; Deer Yard Road=1; Half Mile Road=1; Hesse Road=12; Horseshoe Lake Road (FR427)=1; Kessler Road=3; Kleinhans Road=1; Leftys Road=9; Lenawee Road=29; Lenawee Tower Road=1; Matthews Road=5; McInerney Road=3; Nicoletti Road=9 ; Old St. Hwy 13=8; Sand Trap Road (FR683 P)=4; Seven Mile road (FR 433 P)=8; Shortcut Road=4; Swedlund Road=6;  Touve Road=13
    • Graveled: Lenawee Road=1;
    • Mowed: Bark Bay Road=2; Bark Point Road=1; Bark River Road=2; Busche Town Road-1; Cranberry River Road=1; Didier Road=1; Deer Yard Road=1; Dingman Road=2; Frontage Road=1; Hesse Road=2; Kessler Road=1; Kleinhans Road=1; Lefty’s Road=1; Lenawee Road=1; Looseasagoose Road=1; Makiewicz Road=1; Mokowski Road=1; Matthews Road=1; McInerney Road=1; Nicoletti Road=1; Park Avenue=1; Swedlund Road=1; Touve Road=1
    • Cold Pack to Potholes: Bark Point Road=1; Old School Road=1
    • Pothole Repair: Bark Bay Road=1; Bark River Road=1; Cranberry Road=1; Nicoletti Road=1
    • Rebuilt and Fortified:
    • Rehabed: Bark Point Road=1; Kessler Road=2
    • Removed Rocks:
    • Sign Replacement/installation: Bark Bay Road=4; Bark Point Road=2; Bark River Road=3; Beeksma Road=1; Busche Town road=1; Campbell Road=2; Clover Cemetery Road=2; Cranberry River Road=2; Deer Yard Road=1; Half Mile Road=1; Hesse Road=2; Kleinhans Road=1; Lake Avenue-1; Leftys Road=2; Lenawee Road=1; Looseasagoose=1;  Matthews road=1; Nicoletti Road=1; Park Avenue=1; Touve Road=3
    • Snow Blowing:
    • Snow Plowing: Clearing roadways of snow and providing ice control as needed.  All Town Roads, except Bark Bay Slough Road=6; Bark Point Landing Road=6; Bell/Clover Town Line Road=0; Clover Gravel Pit Road=1; Deswert Road=6; Half Mile Road=6; & Kessler Road=4; Clover Gravel Pit Road=1.   Town Roads to date=32; Forest Roads (Battle Axe (FR246), Blueberry Rd (FR 692), Boundary Rd (FR 439), Bratley Rd, Sand Trap Rd (FR 683), and Seven Mile RD (FR 433)=6 times
    • Spot Gravel: Bark Bay Road=3; Bark Bay Slough Road=1; Bark Point Road=1; Bark River Road=10; Busche Town Road=1; Clover/Cemetery Road=1; Cranberry River Road=1; Hesse Road=3; Kessler Road=1; Lefty’s Road=2; Lenawee Road=5; Makiewicz Road=1; Nicoletti Road=3; Old 13=2; Shortcut Road=3; Swedlund Road=1; Touve Road=3; Wee Avenue=1
    • Tree Removal: Bark Bay Road=2; Boundary Road (FR 439)=1; Campbell Road=2; Horseshoe Lake Road (FR 427)=1; Old State Hwy 13=1; Seven Mile Road (FR 433P)=1; Shortcut Road=1; Willow Street=1
  • Garage & Equipment Maintenance (Thru June 30)
    • Coordination of Activities Planning: x’s 67
    • Haul Metal: 1
    • Worked on items like logs: x’s 56
    • Maintenance on:
      • Back Hoe: x’s 21
      • Dump Truck 2019: x’s 10
      • Dump Truck 2006: x’s 8
      • Grader: x’s 33
      • Leveler: x’s 17
      • Mower: x’s 8
      • Old Trailer: x’s 3
      • Pickup Truck 2008: x’s 2
      • Shop: x’s 105
      • Snow Blower: 2 hrs
      • Steamer: x’s 5
      • Tractor: x’s 33
      • Other: x’s 51
    • Equipment Use:
      • Dump Truck 2019: x’s 55
      • Dump Truck 2006: x’s 30
      • Pick Up Truck 2008: x’s 73
      • Back Hoe: x’s 63
      • Grader: x’s 58
      • Road Snow Blower: x’s
      • Tractor: x’s 38
      • Leveler & I Beam: x’s 31
      • Steamer: x’s 9
    • Boom Mowing: The boom mowing for vertical clearance is complete.  Ditch boom mowing will begin this week.  Please remove all personal items from the ditches as the boom mower will likely harm them if they remain
    • Park Avenue from State Highway 13 to the intersection with Frontage Road is not listed as an official roadbed by the DOT. Ordinance #20190625-1 was passed for adding this section of Park Avenue to the official list of Town Roads.  The DOT has OK’d us going forward with this initiative.  The paperwork has been completed and submitted for adding this portion of Park Avenue to the official Town Roads.  There is a chance that this will begin with the 2020 funding and in any event will be added as a town road with the 2021.  Steele is told by the Engineer that bringing this intersection up to specs will roughly be in the neighborhood of $5,000 to $10,000.  The road will need to be brought up to specs by the time State Highway 13 is repaved.  We heard from a DOT person out of the Eau Claire office wanting to know if our SD employees could be available to assist with manhole care in 2023 should the funds be available to repave State Hwy 13.  During that conversation, Steele also discussed the Park Avenue Project and asked that we be notified a year prior to any planned repair so that we could bring Park Avenue and St. Hwy 13 intersection up to standard.  Steele was told that the Town would be so notified.  The Town signed a notice from the DOT that State Hwy 13 will be redone prior to or equal to 2027.

Boat Parking and Boat Launch:

  • Construction and redesign of the floating walkway was being done by the crew in moments of down time. The Standing Committee has requested that no further work be done to the walkway, pending some sources they are pursuing for possible funding for repair and further construction to the breakwater.  Use of the floating walkway at this time is limited to the 2 sections surrounding the stairway to the breakwater.

Playground:  The playground continues with its winterization for the season and will not open until playgrounds are cleared for reopening 2o the Public Health Emergency related to COVID-19.  The playground roofs over the major equipment will be repainted.  There is close to 1 gallon of paint available at the Garage for this project.

Transfer Station:

  • The Transfer Station is at the garage location. We are on Summer hours (Saturdays from 9:00am to 1:00pm, and Wednesdays 5:00pm to 7:00pm)
  • COVID Rules remain in effect at the Transfer Station. See the Website for specifics.
  • What can and cannot be accepted at the Transfer Station:
    • Metal: NOTE:  Please place only metal items in the metal dumpster or metal recycling designated location.  The Town employees should not need to sort the material in these dumpsters to be sure that they are metal.  No electronics or appliances please.  If in doubt talk to either Glenn, Dan “Slappy”, Rocky, or one of the crew before dumping into the metal dumpster.
    • Small Batteries are accepted at the Town’s Transfer Station
    • Electronic, cathode ray tube and florescent bulb waste CANNOT be accepted at the Town of Clover Transfer station but the Town has a cooperative agreement with the Town of Bell (Cornucopia) Transfer Station to accept our waste at the same fee as their residents pay.
    • Corrugated cardboard waste CAN be accepted at our Transfer Station, but the Town of Bell Transfer station has a cardboard bailer and accepts this waste free of charge without breaking down the boxes. They make money off this waste.  Wet corrugated cardboard is not accepted to be bailed and sold.  It needs to go into our recycling bin.
    • All Paper—including white and slick is no longer being recycled for the South Shore School fund raiser band trips. It is to be placed in the Transfer Station Recycle Dumpster.
    • Please crush all containers for recycling as able.
    • Remove all bottle tops and place the tops in the Trash, bottles only in Recyclables.
    • Aluminum cans are recycled separately for the playground
    • NO OLD TIRES ARE ACCEPTED

 

Cemetery:

  • 4x4s are present and awaiting installation at the corners of each section of the new portion of the Cemetery. Caps for these corner markers are present and need to be engraved with the various blocks prior to instillation on top of the 4x4s.
  • To purchase a lot(s) in the Cemetery, please call either Tim Nicoletti, Sexton at the Garage (715-774-3882) or Tracy Pope, Clerk (715-774-3870). All maps including blocks of lots are now available for your selection.  Please contact the Garage if you wish to select a Plots or a lot.
  • Old Cemetery Reconciliation
    • The maps are in revision to reflect the work of the eastern section database. The documentation book is being revised to reflect the reality as found on the ground and in other primary sources as reflected in the Cemetery Data Base.  The West Section of the Cemetery is being added to the database.

Gym:

  • The Gym is closed to all non-official activities, until further notice. Watch the Town Website (herbsterwisconsin.com ) for further information regarding the status of Gym activities.
  • Town of Clover Governmental Business continues.
  • Refinishing of the outside of the gym remains to be done. This would protect the logs from deterioration.
  • Grants:
    • In 2020 Bayfield County forestry and Parks Dept. awarded the Town of Clover <$5,000 for 2020 Town Road Improvement Aids. The Town will donate manpower and equipment as in-kind contributions to this grant
  • Bark Bay Slough: The dock is now installed for the summer.  The area is being monitored for unauthorized business activities.
  • Town Website: Iva Morelli is maintaining the Website on an ongoing basis.  Check it out.  Town meeting agendas and minutes are posted there along with posting in the remaining official sites (the bulletin board outside the Firehall is no longer used for official notices) and the email distribution list.  The most recent Ordinances with any more recent amendments on any subject are now posted on the website.  Other either official (including emergency announcements) and/or interesting material is being added as available.

 

Notes:

 

2019 Wisconsin Act #185 states that local governments are not subject to the requirement to limit meetings to 10 people or less, but must still follow CDC social distancing guidelines for any meetings.  Thus, persons must be seated at least 6’ apart, surfaces must be sanitized before and after the meeting, hand sanitizer must be available at entrances.