Town of Clover – Minutes
Regular Board Meeting
August 9, 2023 7:00 pm

Called to order at 7:00 PM
Roll Call: Present: Steele, Smith, Rebak, Pope, Felt, Gillespey, Morelli, Mintzlaff Also present Mark Filonowich, Roger Pikus, Mershawn Pikus, Scott McLewin, Christina McLewin, Jim Lowe, Lois Palmer .

NOTE: The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm. The Chair may reorder the agenda to accommodate the time limit.

Acceptance of Minutes: (see packets) July 12
Treasurer’s Report for: July
Expenditures: Motion by Pope/sRebak to approve Batch T-0809 Carried Unanimous.

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc of the agenda will be taken, unless an Elected Official requests specific information from a member of the Public)
Oral Reports to be given prior to Business in the order of the Meeting Agenda

o Town Planning Commission: Koenning—for details see minutes of August 2 Meeting (see Packets)
o Town Hall/Historic Gymnasium: Steele
 Gym Users: PLEASE change into gym shoes prior to using the gym. PLEASE put the equipment away after use. There have been some mornings when the Town Officials have come in and found balls lying around on the floor or stage, and the pickle ball net has not been returned to its carrier. There is no employee available to pick up after your use. There is no fee for use of the gym. You are responsible for picking up after your use.
o Government: Steele The Town paid Northwest Regional Planning Commission $14,036.00 for services rendered by the Commission for the 2023-2043 Comprehensive Town Plan. This money will be recovered from the Wisconsin Coastal Management Program Grant submitted by K. Koenning. The Volunteers gave greater than the amount of monies requested by the grant and greater than $14,036.00. A big thank-you to all the volunteers.

Public Safety:
o Fire Department: Felt event august 5th
o Ambulance: Felt 8 calls
– Public Works:
o Roads: Steele
 Contacted Cooper Engineering, spoke with Scott Balsavich, Road Engineer who had hoped to get up here Thursday, July 27, coordinating with two projects jobs in Ashland but the City of Ashland was not available. Is hoping to come up sometime this week, but cannot promise. All hinges on Ashland City.
 Question by one of the Supervisors as to why 2019 dump truck was not in the garage overnight, June 14. The ancient but excellent road drag was being repaired and sat in the space that 2019 spends the night.
 July 31, the 2019 dump truck was again parked outside the garage. The Tractor was in the process of getting the boom mower attached to it, thus the space that 2019 spends the night in was taken by the tractor and boom mower attachment.
 The LRIP road repair is complete. The Highway Commissioner for Bayfield County has been notified. He will inspect the portion of Bark River Road from Cemetery Road east to Short Cut Road, and will submit final report to WI DOT for reimbursement to the Town of the Grant Portion of this repair.
 See packet for Road work and equipment maintenance reports for July
o Transfer Station: Steele
 Transfer Station: Summer Hours, started May 3 are Saturdays, 9:00am to 1:00pm & Wednesdays, 5:00pm to 7:00pm.
 Hired Roger Pikus, General Maintenance Attendant. This was the only application when application submittals closed. He oriented to the position with Tom, Saturday, July 29. A big thanks and welcome to Roger.

Health & Human Services:
o Cemetery: Rebak
– Education, Culture, and Recreation:
o Campground: Smith full repairs done
o Play Ground: Rebak ship being worked on
o Boat Parking: Pope signage is done and kiosk is painted. The closure to private property and surrounding structures have been stained and a permanent indicating access to the private beach is closed in installed. This is a big improvement in the boat landing area.
 Two (2) permanent signs indicating a shallow draft have been installed on the southeast end of the boat dock.
o Bark Bay Slough: Pope need no parking signs

Government: Public Comment regarding any of the items in this section
o Discussion/Likely Action related to Kristin Mintzlaff as Deputy Clerk for Tracy Gillespey—Gillespey
o Motion: by Pope/sRebak to approve Kristin MIntlaff as Deputy Clerk carried unanimous
o Discussion/Likely Action related to renewal of Insurance through Rural Mutual Insurance Company—Steele (see Note #1 below and packet)
o Motion: by Pope/sRebak to approve renewal of insurance with Rural Mutal for 2024 carried unanimous
o Discussion/Likely Action related to Resolution 20230809-1, Reduce St. Hwy. Speed to 35 mph, add both Crosswalk & Blinking Yellow Lights—Steele/Smith (please see packets)
o Motion: by Pope/sSteele to adopt resolution 20230809-1 carried unanimous
o Discussion/Possible Action related to Resolution 20230809-2 Use of County Highways for ATV/UTV Traffic—Steele (see Note #2 below and packet) no action
o Discussion/Perhaps Action related to the establishment of Committees:–Felt
 Bark Point and Cemetery Road improvement
 Creation of South Shore Fire District
 Motion: by Pope/sFelt to create adhoc to explore the need to create a fire district
 In-Line Meeting related things, like procedures, equipment and the like and Social Media recommendations
 UTV/ATV/Snowmobile use of Town Roads (currently all town roads are open to UTV/ATV/Snowmobile use
 Others?
o Discussion/Likely Action related to Class A Special Use Permit for grading more than 200 square feet within 1,000 feet of Lake Superior for a driveway and turnaround at 89045 Bark Point Road for Joshua and Crista Watson
o Motion: by Steele/sPope to approve the class a special use permit at 89045 Bark Point Road with TPC recommendations carried unanimous
o Discussion/Likely Action related to Class A Special Use Permit for one short-term rental in R-RB at:
 89165 Bark Point Road by Scott and Christiana McLewin
 Motion: by Pope/sRebak to approve the STR for 89165 Bark Point Road with TPC recommendations carried 4 yes I recuse
 89340 Bark Point Road by Jeremy Downs Deferred

Public Safety: Public Comment regarding this item in this section
o Discussion/Likely Resolution 20230809-3 related to date Herbster Volunteer Fire Department was created—Felt (see Note #3 below and packet) Deferred
– Public Works: Public Comment regarding any of the items in this section
o Discussion/Possible Action related to Driveway Snow Plowing and perhaps action related to rates—Steele
o Motion: by Rebak/sSmith to charge one rate at $165 for 23-24 season carried 3 yes 1 no 1 abstain
o Discussion/Likely Action related to Ordinance #20230809-1 Amendment regarding Stockpiling Wood Products to Ordinance #20170510-1, Use of Culverts and Maintenance of Ditches (replaces Ordinance dated 12/07/79 (please see packet)
o Motion: by Pope/sSteele to adopt ordinance amendment 20230809-1 carried 4 yes 1 recuse

Motion to Adjourn into Closed Session
– Motion: by Rebak/sPope to adjourn to closed session Rebak yes, Pope yes, Smith yes, Felt yes, Steele yes
– Motion to Reconvene into Open Session
– Motion: by Pope/sFelt to reconvene into open session Rebak yes, Pope yes, Smith yes, Felt yes, Steele yes no action taken

Future Agenda Items:
o Discussion/Likely Action: related to property owners of TOC obtaining water from Campground for personal use
o Discussion/Likely Action regarding requirements virtual government meetings, after trial when an elected official is not available locally for a Board Meeting
o Discussion/Possible Action: related to Bark Point Road Repair from Hesse Road northeast to the west driveway of the Boman property
o Discussion/Likely Action related to Ordinance #XXXXXX, Property Owner application of Calcium Chloride to roadway adjacent to or transiting through the property
o Crack seal
– Motion to Adjourn at 8:47 by consensus

Minutes prepared by the Town Clerk.
Minutes are unofficial until approved by the Town of Clover Board