Town of Clover – Meeting Notice Board Meeting                                                                                                        

April 8, 2020 at 7:00 pm in the Meeting Room

of the Town of Clover Town Hall (The Gym). 

NOTE:  This meeting is being held with members of the Board and other Elected Officers present either in person or by phone conform under Emergency Operation (Wisconsin Senate Bill 914, Section 1. 323.52, Section 2. 323.52(3)(a)1.-3; (b)1. a. to c.; 2.-3. & 2. To 4.).  The Public Comment period that should be present on this agenda will not be present.  It will be placed on the next Agenda not held under Emergency Operation.

Agenda

Call to order:

Roll Call:

Review of Minutes with any corrections: (see packets)

• March 11 regular board meeting
• March 19 special board meeting

Treasurer’s Report for:

• March

Expenditures:  Motion to approve the expenditure Batch

• T-0408

Calendar:

• Elections at Polls: May 12, 2020.  Polls open from 7:00am to 8:00pm in the Meeting Room of the Historic Gymnasium.  If still needing to maintain social distancing, please arrange for an absentee ballot to minimize possible exposure to COVID 19 for both you and the pole workers.  Call Tracy Gillespey, Clerk 715-774-3870 to arrange an appointment for absentee voting or to receive a mailed ballot.  If requesting a mailed ballot, please allow sufficient time for it to arrive by May 11 at the Herbster Post Office.
• Transfer Station: Winter hours are in effect (Saturdays only, 9:00am to 1:00pm) until May 1, then summer hours resume (Saturdays, 9:00am to 1:00pm and Wednesdays, 5:00pm to 7:00pm) outside the Town Garage
• Cemetery: Spring cleaning will be complete by May 1.  PLEASE DO NOT place items at the cemetery until May 1 or you run the risk of it being disposed of during the Spring cleanup.
• The following activities are suspended secondary to Wisconsin COVID-19 rules. They will likely resume at their usual dates and times once the rules regarding the type of activity have been lifted:
• South Shore Senior Meal Program: In At least the in person program is suspended.  When lifted, will likely resume Tuesday from 2:00pm to 4:00pm at Bear Paw.
• Golden Shoes: When lifted will resume every Monday & Thursday from 10:00am to 11:00am at the gym.  In the meantime, please exercise, perhaps in the form of walking to maintain physical fitness.
• Wednesday Women’s Walking/Running Group: When lifted will resume every Wednesday from 5:00pm to 6:00pm at the gym
• Dominos: When lifted will likely resume every other Wednesday in the meeting room from 1:00pm to 4:00pm next with the next date for the activity to be announced.
• Pickle Ball: When lifted will resume every Thursday at the Gym from 3:00pm to 5:00pm and multiple other times (see the calendar to the right in the foyer as you enter)
• Coffee, Treats and Fellowship: When lifted will likely resume every Thursday from 8:00am in the meeting room

Announcements:  (Please see Announcements below the agenda for further Announcements)

• PLEASE Complete and return your census survey if you have not done so yet. The aggregated information from this is very important to the Town for such things as seeking grant funding, for economic development and the like.
• Gym lot: The Gym parking lot is the preferred helicopter landing site.  If parking your car and leaving the Gym area, please park your car on Wee Avenue.

Reports: 

• Town Planning Commission: April and May meeting cancelled —Koenning, Chairperson
• Fire Department: Rebak (see packet)
• Ambulance: Stemwedel (see packet)
• Town Park/Campground including ADA Compliant restroom & shower update: Smith
• Play Ground: Isaksson
• Roads including BPR Funding & Park Ave Updates: Steele
• Boat Parking and Launch: Isaksson
• Transfer Station: Steele (see announcement above)
• Cemetery: Rebak
• Gym: Steele
• Bark Bay Slough: Steele
• Task Forces:
  • Upkeep of Historic Gym kitchen, likely annual cleaning: TBD
  • Recommend Actions regarding attracting tourists: TBD

BUSINESS:

• Government:
  • Discussion/Likely Action related to Transient Merchant permits for:
    • Wilderness Inquiry
    • Lost Creek Adventures
  • Discussion/Likely Action related to reappointment of Pete Burton to the Town Planning Commission for a three (3) year term ending April 30, 2023
  • Discussion/Likely action related to:
    • Postpone the Annual Meeting to a date that is not during a period covered by a public health emergency—the end of the public health emergency is not known at this time, thus the date will be established as the date of the end of the public health emergency is known (2019 Senate Bill 912, an act to renumber 60.11(2)(b); to amend 70.47(1); and to create 60.11(2)(b)2.; Relating to postponing the annual town meeting the meeting of the boards of review.)
    • Postpone the meeting of the Board of Review to a date that is not during a period covered by a public health emergency—the end of the public health emergency is not known at this time, thus the date will be established as the date of the end of the public health emergency is known (see comment in parentheses above)
  • Roads: Discussion/Likely Action related to Opening Gravel Bids
  • Future Agenda Items:
    • Campground
      • Campers
        • Tents
        • Hill with electricity
        • Motor Homes including water
      • Shower for Non-Campers
    • Discussion/Perhaps Adoption related to: Ordinance Prohibiting Motorized Vehicles upon Beaches within the Township of Clover (Adopted March 9, 1988)—nothing received yet from the Town Attorney
    • Large Pavilion:
      • Campsites around Large Pavilion
    • SSAA
      • Coverage Agreement follow-up
      • Charging for non-transport calls
    • Motion to Adjourn

 

Agenda prepared by the Town Chair

Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, April 7, 2020.  Posting is at the Town Hall, Fire Hall and Post Office.  Notice and agenda are also distributed via email.  Meeting will be confined to Elected Officials only with some via phone.  Minutes will be posted on the 3 official sites, the Town Web site and the Connection.

The Town Hall is accessible to those persons with physical disabilities.  For assistance please contact the Town Office at 715-774-3780.

 

Appendix

Announcements, Reports and Notes:

ANOUNCEMENTS

South Shore Senior Meal Program:  (On hold at this time) The Senior Dining site is at the Bear Paw Restaurant at 8805 State Hwy. 13 in Port Wing every Tuesday from 2:00 Pm to 4 PM.  All seniors 60+ are welcome regardless of your ability to donate.  Recommended donation is $4.00 per meal.  Donations are confidential.  Meal cost is paid by the Bayfield County Senior Nutrition program.

Good nutrition is critical to good health-no matter what your age. Studies show that the right diet and adequate intake are especially important for older people and that poor nutrition is the biggest threat to an older adult’s independence.  Wisconsin’s Elderly Nutrition Program is a step in that direction.  The program offers tasty, nutritious meals to anyone age 60 and older along with a chance to socialize with friends.

 

REPORTS

Town Planning Commission:  –-K. Koenning (April and May Meeting canceled )

HVFD:  Rebak (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

SSAA:  Stemwedel (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–see packet)

Town Park/Campground:  Smith

• Gates for Fencing around Dumpster: Will not likely be completed prior to May 15, 2020
• Work Orders awaiting completion:
  • Building and installing board walk and stairs for entry to the beach across from the large Pavilion secondary to the October 2017 storm.
  • New campsite signs where lost by storm
  • Stakes are refined and Rope is present for replacing barrier between campsites and erosion protection areas
  • ADA compliant restroom including shower in the process of receiving cost estimates—will likely not be completed prior to May 15, 2020. NOTE:  Just one (1) complaint to the ADA from a person with a disability regarding the lack of accessible restroom and shower facility could close the entire campground.
• Large Pavilion: Fuller will orchestrate the repairs to the Large Pavilion under the egis of the HCC.  Let him know if you are willing to volunteer time to this effort.  The roof has been lifted and temporarily stabilized.  Other work as can be done by an individual is proceeding.
• Roads Report:
• Road Maintenance (through February 29)
  • Cleaned Culverts:
  • Culvert Rehab: Bark Point Road=2; Bark River Road=3; Lenawee Road=7; Matthews Road=2; Touve Road=1
  • Culvert Replacement:
  • Cleaned Ditches: Bark Point Road=2; Bark River Road=1; Kleinhans Road=1; Lenawee Road=4; Matthews Road=2
  • Graded: Bark Bay Road=2; Buckley Road=2; Campbell Road=1; Hesse Road=2; Leftys Road=1; Lenawee Road=5; Matthews Road=1; McInerney Road=1; Nicoletti Road=1; Old St. Hwy 13=1; Touve Road=2
  • Graveled:
  • Mowed:
  • Pothole Repair: Bark Bay Road=1; Bark River Road=1; Cranberry Road=1; Nicoletti Road=1
  • Rebuilt and Fortified:
  • Rehabed:
  • Removed Rocks:
  • Sign Replacement/installation:
  • Snow Blowing:
  • Snow Plowing: Clearing roadways of snow and providing ice control as needed.  All Town Roads, except Bell/Clover Town Line Road; Clover Gravel Pit Road=1; Deswert Road=6; Half Mile Road=6; & Kessler Road=4; Clover Gravel Pit Road=1.   Town Roads to date=32; Forest Roads (Battle Axe (FR246), Blueberry Rd (FR 692), Boundary Rd (FR 439), Bratley Rd, Sand Trap Rd (FR 683), and Seven Mile RD (FR 433)=6 times
  • Spot Gravel: Bark Bay Road=1; Bark Bay Slough Road=1; Bark River Road=1; Lenawee Road=1
  • Tree Removal: Old State Hwy 13=1
• Garage & Equipment Maintenance (Thru February 29)
  • Coordination of Activities Planning: x’s 18
  • Haul Metal: 1
  • Worked on items like logs: x’s 20
  • Maintenance on:
    • Back Hoe: x’s 5
    • Dump Truck 2019: x’s 8
    • Dump Truck 2006: x’s 6
    • Grader: x’s 4
    • Leveler: x’s
    • Mower:
    • Old Trailer: x’s
    • Pickup Truck 2008: x’s
    • Shop: x’s 36
    • Snow Blower: 2 hrs
    • Steamer: x’s 5
    • Tractor: x’s 7
    • Other: x’s 10
  • Equipment Use:
    • Dump Truck 2019: x’s 27
    • Dump Truck 2006: x’s 14
    • Pick Up Truck 2008: x’s 26
    • Back Hoe: x’s 21
    • Grader: x’s 17
    • Road Snow Blower: x’s
    • Tractor: x’s 5
    • Leveler & I Beam: x’s 5
    • Steamer: x’s 9
  • Boom Mowing: The boom mowing began Monday, April 6.  Please remove all personal items from the ditches as the boom mower will likely harm them if they remain
  • Bark Point Road Beach Erosion: Phase A is now complete and submission to WIDOT of various expenses with further refinements as requested by WIDOT is done and submitted.  We have heard nothing from DOT to date.  We are told that we will be eligible for 75/25 DOT moneys for bring back the road to its previous condition, and 50/50 for mitigation to prevent future damage.  The Town Labor and Town Equipment has been figured into the Town’s portion of the repair costs as in-kind.  The exact amount that will be received from the DOT will not be determined until after the DOT has finalized their reviewed and acted upon the request for reimbursement from the Town.  The DOT is very specific that reimbursement is confined to damage caused to the roadbed and threat to the roadbed along Bark Point Road by the storm of Oct. 25-27, 2017.
  • Park Avenue from State Highway 13 to the intersection with Frontage Road is not listed as an official roadbed by the DOT. Ordinance #20190625-1 was passed for adding this section of Park Avenue to the official list of Town Roads.  The DOT has OK’d us going forward with this initiative.  The paperwork has been completed and submitted for adding this portion of Park Avenue to the official Town Roads.  There is a chance that this will begin with the 2020 funding and in any event will be added as a town road with the 2021.  Steele is told by the Engineer that bringing this intersection up to specs will roughly be in the neighborhood of $5,000 to $10,000.  The road will need to be brought up to specs by the time State Highway 13 is repaved.  At the present time it is not known when State Highway 13 is scheduled for repaving in the area of Park Avenue.  The projects for repairing State Highway 13 have been posted for 2021 and do not include State Hwy 13 by the intersection with Park Avenue.

 

Boat Parking and Boat Launch:

• With the lake level so high, the main dock is not high enough to stop sand and rock from being flung on the dock and over it between the large dock and the smaller dock by the dry hydrant.
• The adjoining property on the east side of the large dock has acquired a greater land mass as well as sand that now is at the height of the large dock. This allows wind and waves to push sand and rocks onto the dock and over it, filling the space between the large dock and the smaller dock.  One can now walk on land to the top step getting onto the large dock bed itself.
• From the stairway to the curve in the dock there is only about 4” of water between the lake level and the bed rocks.
• The new land mass proceeds west so that one can walk between the two (2) docks with no difficulty including to the tip of the little dock.
• With wave action, water is being pushed around the end of the breakwater and secondary wave action is pushing it in toward the boat ramp and the breakwater
• A Standing Committee, Friends of the Bark Bay Boat Launch, has been named: Sheryl Isaksson (Board representative and initial convener of the Committee), Jim Reha, Mark Pope, Stan Samuels, and Dale Paulson.  See Resolution 20200311-1 for the work of this committee.
• Construction and redesign of the floating walkway was being done by the crew in moments of down time. They continued to work with Tim Fleming on redesign as the lake levels continue to rise, presenting ever new challenges.  Use of the floating walkway is precluded until the Lake level recedes.

 

Playground:

• The playground continues with its winterization for the season and will not open until the Public Health Emergency related to COVID-19 is over.

 

Transfer Station:

• The Transfer Station is at the garage location. We are on Winter hours until May 1.  Winter hours are Saturdays only from 9:00am to 1:00pm.  Starting May 1 we will be on Summer hours (Saturdays from 9:00am to 1:00pm, and Wednesdays 5:00pm to 7:00pm)
• What can and cannot be accepted at the Transfer Station:
  • Metal: NOTE:  Please place only metal items in the metal dumpster or metal recycling designated location.  The Town employees should not need to sort the material in these dumpsters to be sure that they are metal.  No electronics or appliances please.  If in doubt talk to either Glenn, Dan “Slappy”, Rocky, or one of the crew before dumping into the metal dumpster.
  • Small Batteries are accepted at the Town’s Transfer Station
  • Electronic, cathode ray tube and florescent bulb waste CANNOT be accepted at the Town of Clover Transfer station but the Town has a cooperative agreement with the Town of Bell (Cornucopia) Transfer Station to accept our waste at the same fee as their residents pay.
  • Corrugated cardboard waste CAN be accepted at our Transfer Station, but the Town of Bell Transfer station has a cardboard bailer and accepts this waste free of charge without breaking down the boxes. They make money off this waste.  Wet corrugated cardboard is not accepted to be bailed and sold.  It needs to go into our recycling bin.
  • All Paper—including white and slick is no longer being recycled for the South Shore School fund raiser band trips. It is to be placed in the Transfer Station Recycle Dumpster.
  • Please crush all containers for recycling as able.
  • Remove all bottle tops and place the tops in the Trash, bottles only in Recyclables.
  • Aluminum cans are recycled separately for the playground

 

Cemetery:

• 4x4s are present and awaiting installation at the corners of each section of the new portion of the Cemetery. Caps for these corner markers are present and need to be engraved with the various blocks prior to instillation on top of the 4x4s.
• To purchase a lot(s) in the Cemetery, please call either Tim Nicoletti, Sextant at the Garage (715-774-3882) or Tracy Gillespey, Clerk (715-774-3870). All maps including blocks of lots are now available for your selection.  Please contact the Garage if you wish to select a lot(s).
• Old Cemetery Reconciliation
  • Nothing new here. As soon as Feasible Nicoletti and Steele will resume the final process of reconciliation.  Rebak and Steele took the original map, one redone in the 80’s and the official record book up to the cemetery and reviewed each and every headstone, lot and block.  We now have a fairly good account of all unmarked graves, where trees and or their roots are intruding preventing full use of the blocks involved and which blocks are full or can only receive cremains.  Steele and Nicoletti are completing a final inspection of these records with measuring devices prior to final reconciliation.  Steele and Nicoletti have completed one Section of the Cemetery and have two more sections to finalize.  The weather prevents further work on this project until Spring.  The wooden crosses have been for the unmarked graves.  A person has generously volunteered to make the crosses.  The crosses should be ready for installation in the Spring.  Future recommendations regarding planting trees may be forth coming.

 

Gym:

• the Gym is closed to all activities, until further notice. Watch the Town Web site for further information regarding the status of Gym activities.
• Town of Clover Governmental Business continues.
• Refinishing of the outside of the gym remains to be done. This would protect the logs from deterioration.
• Grants:
  • In 2020 Bayfield County forestry and Parks Dept. awarded the Town of Clover <$5,000 for 2020 Town Road Improvement Aids. The Town will donate manpower and equipment as in-kind contributions to this grant
  • The Town in coordination with the Town of Bell received a grant from the National Forest for removing stumps from of the Forest Roads. This work is now complete and the Town of Clover money was received.
• Bark Bay Slough: The dock is now removed and stored for the winter.  It will be replaced soon for the summer.
  • Taskforce: Issues related to unpermitted transient merchants have again cropped up late this season.  A request for permit form has been received from an outfitter in MI and a letter with the application has been sent.  Applications have been received from the 3 other outfitters and 1 permit was granted in March with the remaining 2 being acted on at this meeting (April).
• Town Web Site: Iva Morelli is maintaining the Web site on an ongoing basis.  Check it out.  Town meeting agendas and minutes are posted there along with posting in the usual 3 official sites and email list distribution.  The most recent Ordinances on any subject are now posted on the web site.  Other either official and/or interesting material is being added as available.