TOC Board Meeting Minutes, October 11, 2023

      Town of Clover – Minutes

Regular Board Meeting

 

Minutes

Called to order at 7:00 PM

Roll Call: Present:  Steele, Rebak, Pope, Gillespey, Morelli, Mintzlaff, Smith, Felt Also present Mark Filonowich, Roger Pikus, Jennifer Schierman,Lois Palmer, Mike Sine, Elizabeth Stevens, Toni Holly,  Pete Berton, Cecil Kavajecz, Brandon Madison, Scooter Madison, Dave Newberg, Janet Newberg, Katherine Merrill and Alton Duerkop.

 

NOTE:  The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

 

Acceptance of Minutes: (see packets)

  • September 13 regular board meeting with corrections
  • September 16 special meeting

Treasurer’s Report for:

  • September

Expenditures: Motion by Pope/s Steele to approve Batch T-1011 Carried Unanimous.

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc of the agenda will be taken, unless an Elected Official requests specific information from a member of the Public)

 

Calendar:

                Autumn Mowing:  Please remove all items from the easement along any roadway abutting your property as

mowing will take place in the next 4-6 weeks in preparation for winter.

Cemetery:  Please remove ALL items that you wish to keep that are currently at the Cemetery.  The 1st week of

November all items remaining there will be removed as the semi-annual cleaning is completed in preparation for

winter.

Reports

Oral Reports to be given prior to Business in the order of the Meeting Agenda

  • Government:
    • Town Planning Commission: Koenning—for details see minutes of September 5 Meeting (see Packets)
    • The Uniform Dwelling Code (UDC) Inspector for the Town of Clover, Rob Lietha, was audited by the Department of Safety and Professional Services for administrative practices and record keeping for UDC program (one- and two- family dwellings) and other UDC construction related issues. The following summation was made: “this audit indicates that Rob Lietha and the municipalities with whom he’s contracted carry out their role in administering the Uniform Dwelling Code in a responsible and professional manner.”.
    • Town Hall/Historic Gymnasium: Steele
      • Gym Users: PLEASE change into gym shoes prior to using the gym.  PLEASE put the equipment away after use.  There have been some mornings when the Town Officials have come in and found balls lying around on the floor or stage, and the pickle ball net has not been returned to its carrier.  There is no employee available to pick up after your use.  There is no fee for use of the gym.  You are responsible for picking up after your use.
    • Public Safety:
      • Fire Department: Felt hose testing done.
        • A previous fire fighter has returned to Town and has rejoined the HVFD. There is no approved Personal Protective Equipment (PPE) that fits him.  It takes 3 months to receive the PPE once measured and ordered.  The PPE is in excess of $3,500 and a donor has been found to cover the expenses, thus the PPE has been ordered.
        • NOTE: The Town is in need of emergency personnel both for the HVFD and the South Shore Area Ambulance (SSAA).  Please consider becoming a Volunteer to protect your Town(s) by joining either the HVFD, or the SSAA or both.  These little Towns depend on volunteer emergency services.  There is no one sitting in either the Fire or Ambulance Halls awaiting calls.  Contact the Town Office (715)774-3780 and leave a message or email tnclover@cheqnet.net and someone will put you in touch with either the Fire Chief, Assistant Fire Chief or the Director of the SSAA.
      • Ambulance: Felt (Please See Packet) 8 calls for September
    • Public Works:
      • Roads: Steele
        • Tim & I met with Scott Balsavich, Road Engineer with Cooper Engineering 8/18/21. We inspected Bark Point Road from Hesse Road to West Boman Driveway.  He suggested that there are 3 possible funding sources and strongly urged us to submit the 1st round of applications to DOT LRIP 90/10 likely 70/30 also, LRIP 50/50 as these can be accomplished without engineering input at least up front.  The BIL grants now require engineering up front, but at least now the Town pays only part of the Engineering Fee, not the whole thing.  The initial BIL funds did not allow for any engineering sharing.  We can also, if we choose, pulverize, replace culverts and the like ahead of time, if we so choose without jeopardizing the grant application(s).
        • The Bayfield County LRIP project for 2022 & 2023 is now complete. Bob Anderson and I met to inspect the Bark River Road between Cemetery Road and Short Cut Road.  The project passed Bob’s inspection.  The Town is in the process of completing some on-line forms to receive the last instalment of this grant.  Bob states that the next round of County LRIP Grant requests is due 10/28/23.   Bev and Mark to look into.
        • See packet for Road work and equipment use and maintenance reports for August
      • Transfer Station: Steele
        • Transfer Station: Winter Hours, start October 1 and are Saturdays only, 9:00am to 1:00pm.
      • Health & Human Services:
        • Cemetery: Rebak 1 burial
      • Education, Culture, and Recreation:
        • Campground: Smith bathrooms new ADA bathrooms installed
        • Playground: Rebak ship is complete
        • Boat Parking: Pope 8 no parking signs needed and collection box at the top at the main parking lot
        • Bark Bay Slough: Pope
          • Ryan Magna of DOT called regarding non-permitted watercraft stored at Slough (concern is for Spit Residents to have room for their water crafts—this is their car and driveway to get to cabins on spit) follow up—Steele still needs to write letters to the owners of cabins on the Spit.

 

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc of the agenda will be taken prior to that agenda section, these will be limited to 3 minutes per speaker.  Following this, the discussion will be limited to Elected Officials, unless an Elected Official requests specific information from a member of the Public)

  • Government: Public Comment regarding any of the items in this section
    • Discussion/Possible Action related to possible snowmobile trail extension through TOC Property that abuts the southern border of the commercial district west of Boundary Avenue—Steele, J. Moyer
    • Motion: by Pope /S Felt to approve snowmobile trail extension through TOC Property Carried Unanamous
    • Discussion/Likely Action related to the Public Hearing on the Budget to set date Saturday November 4th at 10:45 am by consensus
    • Discussion/Likely Action: related to Caucus Date: (must be not later than January 23 and not earlier than January 2) perhaps Saturday January 13 2024 at 10:45 am by consensus
    • Discussion/Possible Action related to Bayfield County request for Towns to Adopt-a-Dumpster as part of their Chronic Wasting Disease Prevention Initiative related to the Deer Herd of Bayfield County—Steele
    • Motion: by Pope/s Felt to donate $200 to DNR to adopt a dumpster carried
    • Town Representative(s): Discussion/Likely Action related to: No action
      • Representative from the Town to the WTA Convention October 22 through October 24 at the Kalahari Resort in Wisconsin Dells— (see packet)
    • Public Works: Public Comment regarding any of the items in this section adhoc
      • Discussion/Likely Action related to constituting a Committee for ATV/UTV use on TOC Roads—Pope
      • Committee formed: Jennifer Schierman, Mike Sine, Toni Holly, Roger Pikus, Brandon Madison, Katherine Merrill, Mark Filonowich and ex-Offcio board member Barb Rebak TPC member Pete Berton
    • Future Agenda Items:
      • Discussion/Likely Action related to Guidelines #XXXXXX, Property Owner application of Calcium Chloride to roadway adjacent to or transiting through the property.
      • Discussion/Likely Action regarding requirements virtual government meetings, after trial when an elected official is not available locally for a Board Meeting
      • Discussion/Perhaps Action related to the establishment of Committees: –Felt
        • Bark Point and Cemetery Road improvement
        • On-Line Meeting related things, like procedures, equipment, and the like and Social Media recommendations
        • Others?

 

  • Motion to Adjourn 8:04 p.m.

 

Minutes prepared by the Town Clerk

Minutes are unofficial until approved by the Town of Clover Board.

 

 

 

Posted in Town of Clover Minutes