Town of Clover – Minutes

Regular Board Meeting

November 8, 2023 7:00 pm

 

Minutes

Called to order at 7:00 PM

Roll Call: Present:  Steele, Rebak, Pope, Gillespey, Morelli, Smith.  Absent  Mintzlaff, Felt. Also present Mark Filonowich, Roger Pikus, Marshawn Pikus, Mike Sine, Katherine Merrill.

NOTE:  The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

 

Acceptance of Minutes: (see packets)

• October regular board meeting

Treasurer’s Report for:

• October

Expenditures: Motion by Pope/sSmith  to approve Batch T-1108 Carried Unanimous.

 

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc of the agenda will be taken, unless an Elected Official requests specific information from a member of the Public)

Calendar:

Announcements: 

Reports: (Please see Reports below this agenda for information and order of Reports).

General Public Comment:

 

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc. of the agenda will be taken prior to that agenda section, these will be limited to 3 minutes per speaker.  Following this, the discussion will be limited to Elected Officials, unless an Elected Official requests specific information from a member of the Public)

• Government: Public Comment regarding any of the items in this section
  • Discussion/Likely Action related to the Proposed Budget for 2024—Steele (see Packets)
  • Motion: by Pope/sRebak to approve the budget for 2024 as presented. Carried Unanimous.
  • Discussion/Likely Action related to Letter of Support for Bayfield County Zoning Code Rewrite Grant Application—Steele (see Packets)
  • Motion:by Pope/sRebak to approve letter of support for Bayfield County zoning code. Carried Unanimous.
  • Discussion/Likely Action regarding an Ad Hoc Committee for the Purpose of bringing to the Board recommendations like equipment and the like, and Social Media plus Policies and/or procedures related to holding virtual government meetings—Felt Deferred
  • Discussion/Likely Action: related to Class A special use for 90570 Bark Point Rd Brian Kerckhoff shoreline grading within a 1000 ft of shoreline. Steele (see packets)

Motion: by Pope/sSmith to recommend approve for class A for 90570 Bark Point rd Brian Kerchkhoff with TPC recommendations. Carried Unanimous.

 

Any further Future Agenda Items: 

• Discussion/Likely Action related to Guidelines #XXXXXX, Property Owner application of Calcium Chloride to roadway adjacent to or transiting through the property
• Discussion/Perhaps Action related to the establishment of Committees:–Felt
  • Bark Point and Cemetery Road improvement
  • Seal coating project

 

Reports

Oral Reports to be given prior to Business in the order of the Meeting Agenda

• Government:
  • Town Planning Commission: Koenning—Cancelled due t re: lack of agenda items
  • Town Hall/Historic Gymnasium: Steele
    • Gym Users: PLEASE change into gym shoes prior to using the gym.  PLEASE put the equipment away after use.  There have been some mornings when the Town Officials have come in and found balls lying around on the floor or stage, and the pickle ball net has not been returned to its carrier.  There is no employee available to pick up after your use.  There is no fee for use of the gym.  You are responsible for picking up after your use.
      • On at least two (2) occasions the gym was left at night with equipment (balls, paddles and the like) cluttering the gym floor. It would be a shame if the gym were closed to responsible use because some users are not responsible users. There is no regular monitors available to assure that users return the equipment they use to their proper storage places.  If permanent residents suggest that temporary residents or guest can use the gym (a completely appropriate action currently), then these temporary residents or guests need also to be advised that there is a requirement to pick up after use.
    • Ad Hoc Committee for ATV/UTV use on TOC Roads–Merril Elected a chairperson Katherine Merrill, and secretary Jen Schierman.
  • Public Safety: NOTE:  The Town is in need of emergency personnel both for the Herbster Volunteer Fire Department (HVFD) and the South Shore Area Ambulance (SSAA).  Please consider becoming a Volunteer to protect your Town(s) by joining either the HVFD, or the SSAA or both.  These little Towns depend on volunteer emergency services.  There is no one sitting in either the Fire or Ambulance Halls awaiting calls.  Contact the Town Office (715)774-3780 and leave a message or email tnclover@cheqnet.net and someone will put you in touch with either the Fire Chief, Assistant Fire Chief or the Director of the SSAA.
    • Fire Department: Felt
    • Ambulance: Felt  7 calls
  • Public Works:
    • Roads: Steele
      • The Town has a contract with Lund Engineering for the Bark Point Road rebuild from Hesse Road northeast to the West driveway to the Boman Property.
        • Lund Engineering submitted grant requests for TRI funding:
          • The 1^st was for prep work for a future TRID/TRIS proposal. The TIR proposal was to replace the 7 culverts under the area in question on BPR including some ditching plus lowering all 7 culverts.  The DOT rejected this proposal as it was to culvert laden and not enough “road” work.  They require that 100’ of roadway surrounding each culvert be repaved.
          • The 2^nd iteration of the TRI was to place one (1) culvert under the unpaved portion of BPR on the uphill portion after Lefty’s road going toward the point, plus replace the culvert ~100’ on Lefty’s Road going toward Bark Bay Road from the intersection with Bark Point Road, plus add a culvert under the intersection of Bark Point Road and Lefty’s Road—this was rejected because Lefty’s Road has a PACER rating greater than four (4). Four or less is required for a TRI, TRID or TRIS.
          • The 3^rd iteration of the TRI was submitted to add a culvert under the portion of Bark Point Road from which the pavement was removed due to floating black top. Ditching, and a strong base would be added plus this portion of the road would receive blacktop.  It appears that this iteration is satisfactory to the DOT, however a final decision on which requests receive funding is not made until January 15 by the DOT.
        • Lund Engineering also submitted the grant for a LRIP TRID/TRIS grant for scoping prior to the 11/01/23 deadline. This grant (if received) is for completion of the BPR rebuild.
      • Cold Patch for repairing potholes on the paved town roads is present. The Crew is awaiting greater than 40degree weather so that the cold patch has the best chance of providing successful pothole repair.
      • Salt for inclusion with the sand is now present and mixed with the sand in preparation for winter conditions on the Town roads.
      • The Crew is still going to mow the ditches and shoulders of the roads this fall. Please continue to keep items you wish to keep out of the ditches and shoulders.
      • Discussion is underway regarding landing pads and a crosswalk at the intersection of State Highway 13 and Lenawee Road/Bark Point Road. There is consideration of creating a pathway from this intersection to the Alley north of Willow Road (providing a walkway to the playground) and continuing east on the alley to the Town Park (the area surrounding the lagoon), creating a walkway around the lagoon to include utilizing the alley at the south end of the lagoon and continuing around the lagoon on the east side, crossing over at the intersection of Park Avenue and Frontage, continuing to the ATV trail the proceeds to the Campground.  This would satisfy the requirement that there is a path with a destination.  The question of what constitutes a landing pad on both sides of the intersection with State Highway 13 is continuing to be pursued.
      • See packet for Road work and equipment use and maintenance reports for October
    • Transfer Station:
  • Health & Human Services:
    • Cemetery: Rebak 1 burial clean up done.
  • Education, Culture, and Recreation:
    • Campground: Smith Closed for the Season.
    • Playground: Rebak
    • Boat Parking: Pope walkway removed and stored for winter.
    • Bark Bay Slough: Pope
      • Ryan Magna of DNR called regarding non-permitted watercraft stored at Slough (concern is for Spit Residents to have room for their watercrafts—this is their car and driveway to get to cabins on spit) follow up—Steele still needs to write letters to the owners of cabins on the Spit.
    • Motion to Adjourn 7:36 p.m. by consensus

 

Minutes prepared by the Town Clerk

Minutes are unofficial until approved by the Town of Clover Board.