TOC Board Meeting Agenda, December 9, 2020

               Town of Clover Board Meeting                                                                                                        

December 9, 2020 at 7:00 pm in the Town Hall (Historic Gymnasium). 

NOTE:  This meeting is in the main area—Gymnasium proper.  Masks required.  The chairs are arranged to that social distancing (at least 6’ apart) is maintained.  Please do not rearrange the chairs.  The surfaces have been sanitized and will be again after the meeting(s).  Cleaning your hands by using the sanitizer provided at the entrances (or better yet washing your hands for 20 seconds in one of the 4 bathrooms) is encouraged, if you cough do so in the crook of your elbow—not into your hands, and project your voice so that all can hear.

NOTE:  The public is invited to attend, you may walk at any time, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak.   The public will not be limited to a three (3) minute time if responding to a particular agenda item during the discussion regarding that item.  Should it seem the point of your speaking to an agenda item is not evident, you may be asked to clarify what your purpose is.  When speaking to any agenda item, should it seem to the Chair that the same points are being repeated without additional information; the Chair will interrupt and list the points that have been heard to check that our hearing is accurate and asked if there are further points to be made.

NOTE:  The packets will be available to the public 1/2 hour prior to the meeting (that is 6:30pm).

Agenda

Call to order:

Roll Call:

Pledge of Allegiance:

Review of Minutes with any corrections: (see packets)

  • November

Treasurer’s Report for:

  • November

Expenditures:  Motion to approve the expenditure Batch

  • T-1209

Calendar:

               Caucus January 9th at 10:00am in the Gym.

  • Transfer Station: Winter hours are in effect (Saturdays, 9:00am to 1:00pm) through May 1, and then back to Summer hours (Saturdays only, 9:00am to 1:00pm and Wednesdays, 5:00pm to 7:00pm).  TC COVID rules remain in effect, see the Town of Clover website for specifics.
  • The following activities are suspended secondary to Wisconsin COVID-19 rules. They will likely resume at their usual dates and times once the COVID pandemic is under control:
    • Golden Shoes: Mondays and Thursdays from 10:00am to 11:00am (the gym has very poor ventilation from the outside)
    • Wednesday Best Feet Forward: Wednesday from 5:00pm to 6:00pm at the gym (this group is meeting outdoors from 3:00pm to 4:00 pm beginning October 14, gathering at Fisherman’s Parking, weather permitting, and limited to 10 participants.  Contact Pat Murphy for further information.)
    • Dominos: every other Wednesday in the meeting room from 1:00pm to 4:00pm next with the next date for the activity to be announced.
    • Pickle Ball: Thursday at the Gym from 3:00pm to 5:00pm and multiple other times (see the calendar to the right in the foyer as you enter).  Met outdoors during the summer and early fall.  Activity in the gymnasium is suspended at this time.
    • Coffee, Treats and Fellowship: Thursday from 8:00am in the meeting room not meeting at this time.

Announcements:  (Please see Announcements below the agenda for further Announcements)

  • Applications for Transfer Station (the dump) Attendant are being accepted by the Town. For an application, please call Tracy Gillespey, Clerk ((715)774-3780 or email her at tnclover@cheqnet.net.  A position description is available also. Glen Isaksson is resigning effective December 26. We thank him for his many years of dedicated service. He will be missed.
  • Gym lot: The Gym parking lot is the preferred helicopter landing site.  If parking your car and leaving the Gym area, please park your car on Wee Avenue.

Reports: 

  • Town Planning Commission: December meeting—Koenning, Chairperson, Canceled
  • Fire Department: Rebak (see packet)
  • Ambulance: Stemwedel (see packet)
  • Town Park/Campground: Smith
  • Play Ground: Isaksson
  • Roads including Park Ave Updates: Steele
  • Boat Parking and Launch: Isaksson
  • Transfer Station: Steele
  • Cemetery: Rebak (West side database needs completion)
  • Gym: Steele
  • Bark Bay Slough: Steele
  • Task Forces:
    • Upkeep of Historic Gym kitchen, likely annual cleaning: TBD
    • Recommend Actions regarding attracting tourists: TBD

BUSINESS:

  • General Government:
    • Discussion/Likely Action related to Resolution #20201211 Required Annual Resolution Regarding Treasurer’s Bond—Steele (see packets)
    • Discussion/Possible Action related to Office for the Sanitary District—Stemwedel
    • Discussion/Possible Action related to recommendation to Bayfield County Zoning Committee:
      • C. & R.R Ofstenhage
      • Jane Beauchamp FBO Pensco Trust
    • Public Safety:
      • Discussion Only/Perhaps Action in November related to SSAA charging for non-transport calls
    • Public Works:
      • Discussion/Likely Action related to carry over of not greater than 120 hours PTO for Tim Nicoletti to 2021—Steele (see Note #1 below)
    • Education and Recreation:
      • Discussion/Perhaps Action related to issues regarding November 11 agenda item: Reimbursement to the Herbster Community Club of designated funds donated to the Town of Clover for construction of the Town Park pavilion and not used for that purpose—Steele report
      • Discussion/Perhaps Action related storage of Town Park/Campground Tables–Steele
    • Future Agenda Items:
      • Discussion/Perhaps Action related to a possible Hunting Restriction Ordinance for the Town of Clover—Rebak
      • Revise the Emergency Operations plan, updating persons in the call schedule and their contact information (May 2021)
      • Discussion/Perhaps Adoption related to: Ordinance Prohibiting Motorized Vehicles upon Beaches within the Township of Clover (Adopted May 11, 1988)—nothing received yet from the Town Attorney
      • Large Pavilion:
        • Campsites around Large Pavilion
      • SSAA
        • Coverage Agreement follow-up

 

  • Motion to Adjourn

 

Agenda prepared by the Town Chair

Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, December 8.  Posting is at the Town Hall, Post Office and the Town’s Web Site.  Also distributed via email.

The Town Hall is accessible to those persons with physical disabilities.  For assistance please contact the Town Office at 715-774-3780.

Appendix

Announcements, Reports and Notes:

 

ANNOUNCEMENTS

REPORTS

Town Planning Commission:  –-K. Koenning (Meeting canceled secondary to no agenda items)

HVFD:  Rebak (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–(see packet)

SSAA:  Stemwedel (for Minutes & Treasurer’s Report(s) of the Volunteer Fund–(see packet)

  • An automated CPR machine from Stryker has been ordered and is expected to be present on or before December 31. This was paid for by a combination of R2R COVID moneys from the shared towns (the towns pay upfront and are reimbursed when equipment is present prior to December 31), and donations from the SS Lyons Club, First Lutheran Church of Port Wing and moneys from the Go-fund-me covering the missing Corny Days this year.  Many thanks to all who made this possible.
  • The SSAA is always looking for volunteers to become EMT’s. There are funds available to cover the schooling and testing needed to become an EMT.  If anyone is interested, please give Tracy Gillespey a call (715)774-3780 and she will put you in touch with Jeff Byerhof, Director of the SSAA.

Emergency Operations Plan:  The Emergency Operations Plan for the Town of Clover has been revised.  The primary revisions are to the persons listed with current contact information; else it remains the same.  After elections in the spring, this plan will need further revisions to reflect any changes to the Town Board, Clerk or Treasurer.

Town Park/Campground:  Smith

  • The Campground facilities have been winterized for the season.
  • Work Orders awaiting completion:
    • Building and installing board walk and stairs for entry to the beach across from the large Pavilion secondary to the October 2017 storm.
    • New campsite signs where lost by storm
    • Stakes are refined and Rope is present for replacing barrier between campsites and erosion protection areas
    • ADA compliant restroom including shower is on hold secondary to need to reduce budget by 5% 2o to COVID related request and the uncertainty of the campground use for 2021 2o to COVID. NOTE: Just one (1) complaint to the ADA from a person with a disability regarding the lack of accessible restroom and shower facility could close the entire campground.
    • Completion and installation of gates to the dumpster
  • Large Pavilion: This project is largely complete.  The remaining pavers need to be placed around a new grill (donated by Iva and Lou Morelli).  Gravel will be placed in front of the pavilion to hold the sandy ramp into the pavilion.  Perhaps benches will be placed next year.
  • Roads Report:
  • Road Maintenance (through November 30)
    • Culvert Rehab: Bark Point Road=4; Bark River Road=6; Buckley Road=1; Busche Town Road=1; Hesse Road=1; Lefty’s Road=1; Lenawee Road=7; Matthews Road=2; Old School Road=1; Shortcut Road=1; Touve Road=1
    • Culvert Replacement: Bark Point Road=1; Bark River Road=4; Buckley Road=1; Cranberry River Road=1; Lenawee Road (FR 262P)=2; Touve Road=2
    • Cleaned Ditches: Bark Point Road=4; Bark River Road=4; Beeksma Road=1; Buckley Road=1; Busche Town Road=4; Deer Yard Road=1; Hesse Road=2; Kleinhans Road=1; Lenawee Road=5; Matthews Road=2; Old School Road=1; Old 13=2; Shortcut Road=1; Swedlund Road=1; Touve Road=1
    • Ditched: Bark Point Road by Boat Landing=1; Bark River Road=1; Clover/Cemetery Road=2; Hesse Road=4; Lenawee Road (FR 424P)=2; Nicoletti Road=2; Old School Road=1; Touve Road=1
    • Graded: Bark Bay Road=14; Bark Bay Slough Road=1; Bark Point Road=4; Bark Point Landing Road=1; Bark River Road=28; Battle Axe Road (FR246 P)=6; Beeksma Road=3; Blueberry Road (FR692)=1; Boundary Road (FR692)=5; Bratley Road=1; Buckley Road=6; Busche Town Road=7; Campbell Road=9; Clover/Cemetery Road=2; Cranberry River Road=3; Deer Yard Road=1; Dingman Road=1; Half Mile Road=1; Hesse Road=14; Horseshoe Lake Road (FR427)=1; Kessler Road=3; Kleinhans Road=2; Leftys Road=13 Lenawee Road=38; Lenawee Tower Road=2; Matthews Road=10 McInerney Road=4; Nicoletti Road=9 ; Old St. Hwy 13=8; Sand Trap Road (FR683 P)=6; Seven Mile road (FR 433 P)=12 Shortcut Road=5; Swedlund Road=8;  Touve Road=14
    • Graveled: Lenawee Road=1;
    • Mowed: Bark Bay Road=2; Bark Point Road=1; Bark River Road=2; Busche Town Road-1; Cranberry River Road=1; Didier Road=1; Dingman Road=2; Frontage Road=1; Hesse Road=2; Kessler Road=1; Kleinhans Road=1; Lefty’s Road=1; Lenawee Road=1; Looseasagoose Road=1; Makiewicz Road=1; Mokowski Road=1; Matthews Road=1; McInerney Road=1; Nicoletti Road=1; Park Avenue=1; Swedlund Road=1; Touve Road=1
    • Cold Pack to Potholes: Bark Point Road=1; Old School Road=1
    • Pothole Repair: Bark Bay Road=1; Bark River Road=1; Cranberry Road=1; Lenawee Road=1; Nicoletti Road=1
    • Rebuilt and Fortified:
    • Rehabbed: Bark Point Road=1; Kessler Road=2; Lenawee Road=1
    • Removed Rocks:
    • Sign Replacement/installation: Bark Bay Road=4; Bark Point Road=2; Bark River Road=3; Beeksma Road=1; Busche Town road=1; Campbell Road=2; Clover Cemetery Road=2; Cranberry River Road=2; Deer Yard Road=1; Half Mile Road=1; Hesse Road=2; Kleinhans Road=1; Lake Avenue-1; Leftys Road=2; Lenawee Road=1; Looseasagoose=1;  Matthews road=1; Nicoletti Road=1; Park Avenue=1; Touve Road=3
    • Snow Blowing:
    • Snow Plowing: Clearing roadways of snow and providing ice control as needed.  All Town Roads, except Bark Bay Slough Road=6; Bark Point Landing Road=6; Bell/Clover Town Line Road=0; Clover Gravel Pit Road=1; Deswert Road=6; Half Mile Road=6; & Kessler Road=4; Clover Gravel Pit Road=1.   Town Roads to date=32; Forest Roads (Battle Axe (FR246), Blueberry Rd (FR 692), Boundary Rd (FR 439), Bratley Rd, Sand Trap Rd (FR 683), and Seven Mile RD (FR 433)=9 times
    • Spot Gravel: Bark Bay Road=3; Bark Bay Slough Road=1; Bark Point Road=1; Bark River Road=11; Busche Town Road=1; Clover/Cemetery Road=1; Cranberry River Road=1; Deswert Road=1;Hesse Road=3; Kessler Road=1; Lefty’s Road=2; Lenawee Road=5; Makiewicz Road=1; Nicoletti Road=3; Old 13=2; Shortcut Road=3; Swedlund Road=2; Touve Road=3; Wee Avenue=1
    • Tree Removal: Bark Bay Road=5; Bark Point Road=4; Bark River Road=4; Battle Axe (FR 439)=2; Boundary Road (FR 439)=3; Campbell Road=4; Hesse Road=2; Horseshoe Lake Road (FR 427)=1; Lenawee Rd (FR 262)=2; Nicoletti Road=1; Old State Hwy 13=1; Sand Trap RD (FR 683)=1; Seven Mile Road (FR 433P)=1; Shortcut Road=2; Swedlund Rd=1; Willow Street=1
  • Garage & Equipment Maintenance (Thru September 30)
    • Coordination of Activities Planning: x’s 90
    • Haul Metal: 1
    • Worked on items like logs: x’s 74
    • Maintenance on:
      • Back Hoe: x’s 31
      • Dump Truck 2019: x’s 18
      • Dump Truck 2006: x’s 17
      • Grader: x’s 49
      • Leveler: x’s 18
      • Mower: x’s 8
      • Old Trailer: x’s 0
      • New Trailer: x’s 4
      • Pickup Truck 2008: x’s 4
      • Shop: x’s 140
      • Snow Blower: 2 hrs
      • Steamer: x’s 5
      • Tractor: x’s 37
      • Other: x’s 84
    • Equipment Use:
      • Dump Truck 2019: x’s 66
      • Dump Truck 2006: x’s 33
      • Pick Up Truck 2008: x’s 104
      • Back Hoe: x’s 80
      • Grader: x’s 76
      • Road Snow Blower: x’s
      • Tractor: x’s 41
      • Leveler & I Beam: x’s 34
      • Steamer: x’s 9
    • Boom Mowing: The boom mowing for vertical clearance is complete.  Ditch boom mowing will continue ASAP.  Please remove all personal items from the ditches as the boom mower will likely harm them if they remain
    • Park Avenue from State Highway 13 to the intersection with Frontage Road is not listed as an official roadbed by the DOT. Nothing new as of December 7, 2020.  Ordinance #20190625-1 was passed for adding this section of Park Avenue to the official list of Town Roads.  The DOT has OK’d us going forward with this initiative.  The paperwork has been completed and submitted for adding this portion of Park Avenue to the official Town Roads.  We have been notified by DOT that this portion of Park Avenue will not be added to the Official List or Roads and miles until this fix is complete.  Steele is told by the Engineer that bringing this intersection up to specs will roughly be in the neighborhood of $5,000 to $10,000.  The road will need to be brought up to specs by the time State Highway 13 is repaved.  DOT had us sign a paper that this portion of State Highway 13 may be repaved between 2023 and 2027.  When Steele mentioned this to the person out of the Eau Clair office recently, he laughed and stated that if the prospect that funds would be available then the road would be repaved not later than 2027.  Steele further asked that we be notified a year prior to any planned repair so that we could be sure that the Park Avenue and St. Hwy 13 intersection up to standard.  Steele was told that the Town would be so notified. Whenever this portion of St. Hwy 13 is repaved, our SD employees need to be available to assist with manhole care.

Boat Parking and Boat Launch:

  • Construction and redesign of the floating walkway was being done by the crew in moments of down time. The Standing Committee has requested that no further work be done to the walkway, pending some sources they are pursuing for possible funding for repair and further construction to the breakwater.  Use of the floating walkway at this time is limited to the 2 sections surrounding the stairway to the breakwater.  These 2 sections again came loose in September and began floating off.  The foreman of the crew working on adjacent property shoreline saw this and rescued the walkway and reattached it.  Later that same day he noticed that it was again loose and attached only with one of its wires.  The town crew was notified of this and went down to the Boat Landing and removed the floating walkway for the winter.  It is currently stored on the non-town side of the Boat Landing Road.  The Standing Committee is in recess until further word is received from potential grantors.

Playground:  The playground continues with its winterization for the season and will not open until playgrounds are cleared for reopening 2o the Public Health Emergency related to COVID-19.  The playground roofs over the major equipment has been cleaned and will be repainted when the weather permits in the Spring.

Transfer Station:

  • The Transfer Station is at the garage location. We are on Winter hours (Saturdays from 9:00am to 1:00pm)
  • COVID Rules remain in effect at the Transfer Station. See the Website for specifics.
  • What can and cannot be accepted at the Transfer Station:
    • Metal: NOTE:  Please place only metal items in the metal dumpster or metal recycling designated location.  The Town employees should not need to sort the material in these dumpsters to be sure that they are metal.  No electronics or appliances please.  If in doubt talk to either Glenn, Dan “Slappy”, Rocky, or one of the crew before dumping into the metal dumpster.
    • Small Batteries are accepted at the Town’s Transfer Station
    • Electronic, cathode ray tube and florescent bulb waste CANNOT be accepted at the Town of Clover Transfer station but the Town has a cooperative agreement with the Town of Bell (Cornucopia) Transfer Station to accept our waste at the same fee as their residents pay.
    • Corrugated cardboard waste CAN be accepted at our Transfer Station, but the Town of Bell Transfer station has a cardboard bailer and accepts this waste free of charge without breaking down the boxes. They make money off this waste.  Wet corrugated cardboard is not accepted to be bailed and sold.  It needs to go into our recycling bin.
    • All Paper—including white and slick is no longer being recycled for the South Shore School fund raiser band trips. It is to be placed in the Transfer Station Recycle Dumpster.
    • Please crush all containers for recycling as able.
    • Remove all bottle tops and place the tops in the Trash, bottles only in Recyclables.
    • Aluminum cans are recycled separately for the playground
    • NO OLD TIRES ARE ACCEPTED

Cemetery:

  • 4x4s are installed at the corners of each section of the new portion of the Cemetery. Caps for these corner markers are installed and awaiting marking as to which block it outlines.  Two (2) more caps are needed.  Steele will pick these up when next at Menards.
  • Kiosk: The Board approved the installation of a Kiosk at the Cemetery that will display a map to the Cemetery and also house the identification to plots and lots from the cemetery data.  This will likely be installed in 2021.  It is anticipated that the money for the materials will be donated to the Town.
  • To purchase a lot(s) in the Cemetery, please call either Tim Nicoletti, Sextan at the Garage (715-774-3882) or Tracy Pope, Clerk (715-774-3870). All maps including blocks of lots are now available for your selection.  Please contact the Garage if you wish to select a Plots or a lot.
  • Old Cemetery Reconciliation
    • The maps are in revision to reflect the work of the eastern section database. The documentation book has been revised to reflect the reality as found on the ground and in other primary sources as reflected in the Cemetery Data Base.  The West Section of the Cemetery is being added to the database.

Gym:

  • the Gym is closed to all non-official activities, until further notice. Watch the Town Web site (herbsterwisconsin.com ) for further information regarding the status of Gym activities.
  • Town of Clover Governmental Business continues.
  • Grants:
    • In 2020 Bayfield County forestry and Parks Dept. awarded the Town of Clover <$5,000 for 2020 Town Road Improvement Aids. The Town has submitted the necessary documentation for them to reimburse the Town.  We are awaiting the reimbursement.
  • Bark Bay Slough: The dock is removed for the winter.  Monitoring of the area for unauthorized business activities will resume in the Spring.
  • Town Web Site: Iva Morelli is maintaining the Web site on an ongoing basis.  Check it out.  Town meeting agendas and minutes are posted there along with posting in the remaining official sites (the bulletin board outside the Firehall is no longer used for official notices) and the email distribution list.  The most recent Ordinances with any more recent amendments on any subject are now posted on the web site.  Other either official (including emergency announcements) and/or interesting material is being added as available.

 

Notes:

2019 Wisconsin Act #185 states that local governments are not subject to the requirement to limit meetings to 10 people or less, but must still follow CDC social distancing guidelines for any meetings.  Thus, persons must be seated at least 6’ apart, surfaces must be sanitized before and after the meeting, hand sanitizer must be available at entrances.  Masks are required.

 

Note #1:  Tim may have some hours of PTO left by December 20.  He was planning on taking PTO time during November and December, weather permitting (if needed to remove snow would have come in for that).  Chris’ quarantined was lifted after about 1 week secondary to his significant other testing positive for COVID-19.

The Town could not be without at least one road crew.  Tim needs to use up his PTO by December 15.  Thus, it might not be possible, due to extenuating circumstances, for Tim to meet the December 15 deadline.

 

 

 

 

 

 

Posted in Town of Clover Agendas & Meeting Notices