Town of Clover – Meeting Notice

Board Meeting Agenda

When:  August 14, 2024 at 7:00 pm Where:  in the Meeting Room of the Town of Clover Town Hall/Historic Gymnasium.  If there are too many people to be accommodated in the Meeting Room, the Board Meeting will be held in the Gymnasium.

NOTE:  feel free to come into the Meeting Room any time, the door may be closed to conserve heat.

The public is invited to attend, you may walk at any time even though the door is closed—for heat conservation–, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak during the Public Comment Periods.  You may comment on anything that is not on the agenda during the General “Public Comments”.  You may comment on any specific Agenda Item see the NOTE at “BUSINESS:” below.  All comments by a specific person will be limited to three (3) minutes.

NOTE:  Packets are available for review at the office 1/2 hour prior to the Regular Board Meeting.  This would be at 6:30pm

Agenda

Call to order:

Roll Call:

Pledge of Allegiance:

NOTE:  The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

Calendar: 

• Transfer Station now in summer hours–Saturdays from 9:00am to 1:00pm and Wednesdays from 5:00pm to 7:00pm

Announcements: 

• Pothole repairs are complete
• Crack Sealing for the year is completed on Lenawee Road (the 12 miles of paved roads will be completed on a six (6) year rotational basis, this is the 1^st in the rotation)

Reports: (Please see Reports below or distributed in the packets, or perhaps only Oral).

General Public Comment:

Review Minutes for additions, deletions &/or corrections: (see packets)

• July 10
• July 24

Treasurer’s Report for:

• July

Expenditures:  Motion to approve the expenditure Batch

• T-0814

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc. of the agenda will be taken prior to that agenda section, these will be limited to 3 minutes per speaker.  Following this, the discussion will be limited to Elected Officials (unless an Elected Official requests specific information from a member of the Public)

• Government: Public Comment regarding any of the items in this section
  • Presentation by Ferrellgas, including Discussion—Ferrellgas
  • Discussion/Likely Action related to:
    • Special Board Meeting Date regarding fuel contract–Steele
    • Short term Rental Permit: Scott & J. Marks, 88585 Bark Point Road–Steele
    • Conditional Use Permit to place one shipping container in R-RB at 89350 Bark Point Road, Hydra Properties, Jonathin Flury, agent—Steele (see Packets)
    • Renewal of Town Insurance through Rural Mutual Insurance Company—Steele
  • Public Works: Public Comment regarding any of the items in this section
    • Discussion/Likely Action related to:
      • 2024/2025 LRIP—Steele (see Packets)
      • Change of Road Name from Webbers Road to Mike Weber Road–Steele
      • Each of the items below together:
        • Hold Harmless Agreements Personal Work Performed after Hours in the Town Garage (20240814 & 20240814A)—Steele (see packets and email from M. Lindsey, TOC Attorney)
        • V Employee Handbook either revisions A, B or C to page 4, 5.6—Steele (see packets)
      • Ingress and Egress from Park Avenue to State Highway 13 perhaps via Old School Road—Steele
      • Snowplowing—Steele
      • Program for Grader on which the trial has runout–Steele
• Future Agenda Items:
  • Discussion/Perhaps Action related to replacing BPR culverts between Hesse Road and Bowman west driveway, not including those on the hill plus the culvert going toward Bark Bay Road from BPR on Lefty’s Road that currently moves the drainage from the hill. Likely contingent upon 2025 Budget proposal
• Motion to Adjourn

Agenda prepared by the Town Chair.  Notice and agenda posted by the Clerk on or before 7:00 PM Tuesday, August 13, 2024.  Posting is at the Town Hall, Post Office and Town Website.  Notice and agenda are also distributed via email.

The Town Hall is accessible to those persons with physical disabilities.  For assistance please contact the Town Office at 715-774-3780.

 

Notes:

Note #1:  Thus far this season there have been two (2) separate occasions where “swim at your own risk” warnings have been posted.  This posting has been near the walkway to the beach at the Campground, lake front parking lot.  Each of these two (2) warnings have been short lived (strong bacteria with weekly sampling and the follow-up sample on the next day having low counts) thus the warning is taken down.  Anne Coy, Administrator, Bayfield County Health Department reports that the Health Department has a grant for procuring signage for the beaches of Bayfield County.  She is suggesting that perhaps the original sign(s) for the Town of Clover be placed on the taller posts and then have smaller ones as follows: one (1) at the fisherman’s beach parking area and two (2) or three (3) at the different access points for campground beaches, one (1) somewhere around the campground registration building, and one (1) for the playground beach.

Note #2:  The Bayfield County Health Department samples Lake Superior Town of Clover waters weekly during the camping season and depending on the results is posting a sign that warns folk to swim at their own risk.  This sign has been posted at the Lake Superior Parking Lot at the Campground.  On two (2) occasions this thus far this season the samples have come back positive (above threshold bacteria) so a sign has been posted to “swim at your own risk”.  The follow-up sample taken the next day on each occasion has come back negative, thus the sign has been removed on the follow-up day.  There is only one sign.  The Bayfield Health Department has money to post more than one sign at various places in Town.  It is suggested that the main (large) sign remain at the Lake Superior Parking lot at the Campground, with several smaller signs posted in the following locations:  Fisherman’s Parking=1; Playground on the lake side of the road=1; at the check-in station at the Campground=1; and other places along the lake side of the Campground=2-3.  Our decision needs to be in to the Health Department ASAP to facilitate ordering the signage.