Ordinance #20140709-1

Alternative Procedure for Dealing with Appropriate Claims Against the Town

 

I.     Purpose

A.    To comply with WI §60.44(2) an alternate procedure for dealing appropriate claims against the Town is being converted to an Ordinance from Resolution #101409 and replaces it.

B.    To create a procedure for payment of claims against the Town in the nature of bills and vouchers (Town bills) that allows for timely payment prior to board approval at a regular meeting.

 

II.  Procedure

A.  After the Town Clerk reviews and approves in writing each bill or voucher as a proper charge against the treasury may create a form of payment (likely a check), after having determined that:

1. Funds are available under the town budget to pay the bill or voucher
2. The item or service covered by the bill or voucher has been duly authorized
3. The item or service covered by the bill or voucher has been supplied or rendered in conformity with the authorization

a.   The town clerk may require submission of proof to determine compliance with the conditions under items 1-4 above

b.    The clerk is required to file with the board at least monthly a list of the claims approved, showing the date paid, name of claimant, purpose and amount

 

III.            Payments authorized for payment prior to approval at a regular board meeting

A.   The following payment of claims against the Town in the nature of bills and vouchers may be made prior to authorization by the board at a regularly scheduled board meeting:

1. Recurring claims such as payroll, utilities, payroll taxes, credit cards
2. Other payments that incur late charges and penalties for late payment
3. Any other obligations that through late payment would cause financial or increased liability to the town