TOC Meeting Minutes April 9, 2025

Town of Clover – Minutes

Regular Board Meeting

April 9, 2025

Minutes

Call to order: 7:00 pm

Roll Call: Present:   Bev Steele, Jack Smith, Tracy Gillespey, Mark Pope, Brandon Madison, Erik Felt, Kristin Mintzlaff and Iva Morelli. Also present, Betsy Stevens, Pete Berton, Mark Filonowich, Lois Palmer, Maureen Felt, Ryan Frostman, Patrick Germano and Margie Truchon.

Pledge of Allegiance:

NOTE: The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

Calendar:

  • Smelt Fry April 26 at the Historic Gymnasium/Town Hall
  • Transfer Station restarts Summer Hours start May 7-Saturdays from 9:00am to 1:00pm plus Wednesdays from 5:00pm to 7:00pm
  • Cemetery cleaning is the 1st full week of May. You may place allowed items at the Cemetery any time after the 1st full week of May

Announcements: Annual Meeting of Electors, April 15 at 7:00pm in the Town Hall/Historic Gymnasium

Reports: (Please see Reports below or distributed in the packets, or perhaps only Oral).

Review Minutes for additions, deletions &/or corrections: (see packets)

  • March 12

Treasurer’s Report for:

  • March

Expenditures: Motion to approve the expenditure Batch T-0409.  Motion by: Pope/sSteele to approve batch T-0409.  Carried

Motion by:  Steele/sPope to amend agenda.  Carried

General Public Comment:

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc. of the agenda will be taken prior to that agenda section, these will be limited to 3 minutes per speaker.  Following this, the discussion will be limited to Elected Officials (unless an Elected Official requests specific information from a member of the Public)

  • Government: Public Comment regarding any of the items in this section
    • Discussion, Likely Action related to:
      • Temporary Class B Liquor License—Steele/M. Felt (CC—Smelt Fry)

Motion by: Pope/sMadison to approve temporary liquor license for the Herbster Community Club Smelt Fry.  Carried

  • Campground/Boat Launch package for CC Smelt Fry Raffle—Steele/M. Felt

Motion by: Pope/sSteele to approve Campground/Boat Launch package for Herbster Community Club Smelt Fry.  Carried

  • Discussion, Likely Action(s) related to:
    • 20250409-1→x Budget Reconciliation Resolutions—Steele

Motion by: Steele/sSmith to approve Resolution 20250409 1A.  Carried.

Motion by: Steele/sPope to approve Resolution 20250409 1B.  Carried.

Motion by: Steele/Pope to approve Resolution 20250409 1C.  Carried.

Motion by:  Steele/sPope to approve Resolution 20250409 1D.  Carried.

  • Discussion, Likely Action(s) related to 2024 Revenue over Budget now in the General Fund—Steele (see packet for suggested uses)

Motion by: Steele/Pope to pay an additional $6,327.12 from “Total 53000” plus $73,123.62 both from the $133,349.50 Revenue over Expenses reported on the 2024 P&L printed at 11:00 am 4/01/25 which is now in the General Fund from toward the principle owed on the John Deer Grader ASAF.  Carried.

Motion by:  Steele/sPope to transfer $20,000.00 from the $133,349.50 Revenue over Expenses reported on the 2024 P&L printed at 11:00 am 4/01/25 which is now in the General Fund to an escrow account for the purchase of a color copier/printer/fax/email machine for the TOC office. Carried

Motion by: Steele/sMadison to transfer $6,999.65 to the Ambulance (SSAA) contingency fund from the $133,349.50 Revenue over Expenses reported on the 2024 P&L printed at 11:00 am 4/01/2025 which is now in the General Fund. Carried.

Motion by: Steele/sMadison to transfer $5,517.13 from the $133,349.50 Revenue over Expenses reported on the 2024 P&L printed at 11:00 am 4/01/25 which is now in the General Fund to the escrow account for the HVFD Brush Truck.  Carried.

Motion by: Steele/sMadison to pay $16,899.11 from line “Total 52200” plus $4,482.87 both from the $133,349.50 Revenue over Expenses reported on the 2024 P&L printed at 11:00 am 4/01/25 and both of which are now in the General Fund to Security State Bank to pay off the Loan for the Turn out Gear for the HVFD.  Carried.

  • Discussion, Likely Action(s) related to:
    • Transient Merchant Permit Requests for 2025 Season: –Steele
      • Paddle Ride

Motion by: Pope/sSteele to approve the Transient Merchant Permit for Paddle Ride for the 2025 season.  Carried.

  • Lost Creek Adventures

Motion by: Pope/sSteele to approve the Transient Merchant Permit for Lost Creek Adventures for the 2025 season.  Carried.

  • Wilderness Inquiry

Motion by: Pope/sMadison to approve the Transient Merchant Permit for Wilderness Inquiry for the 2025 season.  Carried.

  • Trek & Trail

Motion by:  Pope/sSteele to approve the Transient Merchant Permit for Trek & Trail for the 2025 season.  Carried.

  • Discussion, Perhaps Action related to:
    • Short Term Rental Permits (Initial): —Steele
      • Lake Superior Cottages, 14835 & 14845 Hultman Avenue—Donald and Tracy Juntunen

Motion by: Pope/sSteele to approve STR Permit for 14835 Hultman Avenue and approval for 14845 Hultman Avenue contingent on paperwork and check being submitted by the May town meeting.  3 yes, 1 no, and 1 abstention.

  • Small Wonder, 89350 Bark Point Road—Jon and Emma Flurry

No action

  • Lakeside Minong LLC, 89005 Bark Point Road—K. and P. Brisky

No action

  • TPC Members–Steele
    • James Stemwedel, another 3-year term ending April 30, 2028—Steele

Motion by: Pope/sMadison for James Stemwedel to serve another 3-year term for the Town Planning Committee.  Carried.

  • Board Representative, term expires with elected term (Steele current Board Rep) –Steele
  • Standing Committee Addressing Issues related to the Bark Point Boat Launch Members—Steele
    • Mark Pope (Board Rep) term expires 4/30/25 with elected term needs to continue to 4/30/27 or be replaced by another Board Member (whose term will expire with current elected term) –Steele

By consensus to approve Mark Pope to be a member of the Standing Committee addressing issues related to the Bark Point Boat Launch.

  • Discussion, Possible Action(s) related to any of the following from the IT Ad Hoc Committee—E. Felt
    • Internet terms of use for Gym, Firehall, Ambulance, Campground
    • Website: report about website alternatives to what is being done currently

being worked on

  • Surveillance cameras status

Installed and signs are being ordered

  • Dash Cam evaluation
  • Public Works:
    • Discussion, Likely Action related to:
      • Opening the Gravel Bids—Steele (see Packets for Cheat Sheet)
    • Education, Culture and Recreation
      • Discussion, Likely Action related to:
        • Procedure #20250409-1, for Managing Campground Monies—Steele/Gillespey/Morelli

No action

  • Procedure #20250409-2, for moving money into various Contingency Funds as noted in the detailed Budget for any Budget year—Steele/Pope

No action

  • Future Agenda Items:

Reports

            TPC: No meeting held

Ambulance:  Felt/Steele – No report

  • Fire Department: Felt/Steele- No report
  • Roads: Culverts are being cleaned out.
  • Health and Human Services:

Cemetery:  Madison – Players from the South Shore Football team will be volunteering their time to help clean up the cemetery.

            Education Culture and Recreation:

Campground:  Smith – bathroom is being worked on.  Clean up will be done on the lakeside campsites.

Playground: Madison – no report

Boat Parking: Pope – no report

Bark Bay Slough:  Pope – When weather clears up the dock will be put in.

 

  • Motion to Adjourn 8:26 p.m.

 

Minutes are prepared by the Town Clerk.

Minutes are unofficial until approved by the Town of Clover Board.

 

 

Posted in Bulletin Board, Town of Clover Minutes