TOC Meeting Minutes March 12, 2025

Town of Clover – Minutes

Regular Board Meeting

March 12, 2025

Minutes

Call to order: 7:00 pm

Roll Call: Present:  Steele, Smith, Gillespey, Pope, Madison, Felt, Mintzlaff. Absent Morelli. Also present, Betsy Stevens, Pete Berton, Mershawn Pikus, Roger Pikus, Jon Kroll, Lois Palmer, Mark Filonowich and Pete Wagner.

Pledge of Allegiance:

NOTE: The Regular Town of Clover Meeting will be adjourned at or about 8:00 pm.  The Chair may reorder the agenda to accommodate the time limit.

Calendar:

  • Transfer Station now in winter hours–Saturdays from 9:00am to 1:00pm

Announcements: 

Reports: (Please see Reports below or distributed in the packets, or perhaps only Oral).

Review Minutes for additions, deletions &/or corrections: (see packets)

  • February 12, 2025

Treasurer’s Report for:

  • February

Expenditure: Motion to approve the expenditure Batch T-0312

Motion by: byPope/sFelt to approve batch T-0312. Carried unanimous.

General Public Comment:

BUSINESS: (NOTE: Public Comments specific to any Main Heading, i.e. Government, Public Works etc. of the agenda will be taken prior to that agenda section, these will be limited to 3 minutes per speaker.  Following this, the discussion will be limited to Elected Officials (unless an Elected Official requests specific information from a member of the Public)

  • Government: Public Comment regarding any of the items in this section
    • Discussion, Possible Action related to:
      • revision to Policy #20230510-Smoking Policy—Steele (please see packet for a copy of the Policy and Procedure)

Motion by: Steele/sPope to delete the words oral or spit in paragraph 2 line 1 of Policy #20230510-Smoking Policy.  Carried unanimous.

  • presenting to the County Zoning Department a possible candidate as one of the 3 Representatives for the Towns of Bayfield County to the Stakeholders Group as they work with the County Zoning Rewrite Group on the County Zoning ordinance—Steele (see packets for information regarding this group)

To turn Mark Pope’s name into Bayfield County Zoning Department to have him as a possible candidate for one of the three representatives for the Town of Bayfield County to the Stakeholders Group as they work with the County Zoning Rewrite Group on the County Zoning ordinance.  Carried unanimous.

  • Discussion, Likely Action(s) related to:
    • Process for annual reports for 3rd Tuesday of April

The deadline is the 12th of April to get reports in.

  • Contingency Funds for the Fire Department and the South Shore Ambulance Association from 2023 and 2024—Steele (please see packets for information related to these matters)

Motion by: Steele/sPope to move the $32,079.00 from the overage of the 2023 of the Profit and Loss Budget Overview (P&L) (currently present in the General Fund) and not yet expensed to the loan payment (secondary to rules of the loan holder) be paid ASAP from the General Fund and applied to the Grader Loan in accordance with the minutes of May 8, 2024 for the Regular Board Meeting. Carried unanimous.

Motion by: Steele/sPope to move the $8,586.00 from the overage of the 2023 of the Profit and Loss Budget Overview (P&L) (currently present in the General Fund) and presently expensed in the 2024 P&L in item 58100-5 Brush Truck under Debt Service by removed from the 2024 P&L and be applied to the Contingency Fund for a Brush Truck (and taken from the General Fund) in accordance with the minutes of the May 8, 2024 for the Regular Board Meeting.  Carried unanimous.

Motion by: Steele/sPope to move the $10,000.00 from the 2024 the Profit and Loss Budget Overview (P&L) (currently present in the General Fund) and not yet expensed from 58100-5 Brush Truck (as indicated in the Comments section of the 2024 Detailed Budget item 58100-5) nor present in the Brush Truck escrow account be placed in the Brush Truck escrow account ASAP and taken from the General Fund.  Carried unanimous.

Motion by: Steele/sPope to move the $37,222.00 from the 2024 the Profit and Loss Budget Overview (P&L) (currently present in the General Fund) and not yet expensed from 58100-6 Ambulance (as indicated in the Comments section of the 2024 Detailed Budget item 58100-6) nor present in the Ambulance escrow account be placed in the Ambulance escrow account ASAP and taken from the General Fund.  Carried unanimous.

Motion to move that during the month of January (the beginning of any given Budget Year) any money budgeted for Escrow or Reserve Accounts (as indicated in the comments section of the detailed budget for the given budget year) be expensed out and placed in the given Escrow or Reserve Account.  No action taken.

  • Transient Merchant request for permit for 2025 from Paddle Ride—Steele

No action taken.

  • Discussion, Possible Action(s) related to any of the following from the IT Ad Hoc Committee—E. Felt
    • Internet terms of use for Gym, Firehall, Ambulance, Campground
    • Website: report about website alternatives to what is being done currently

The cost will be $4.99 per month per email address. Town emails will be changed to a CloverWI.gov address.

  • Surveillance cameras status

They should be installed by the end of this week.

  • Dash Cam evaluation

Not installed yet.

  • Public Works:
    • Discussion, Likely Action related to Special Board Meeting for the purpose of opening the Gravel Bids—Steele/Gillespey

Gravel bids will be opened at the April town meeting.

  • Discussion, Possible Action related to Road Sign Inventory and ATV/UTV & Snowmobile use in the Town of Clover—Steele (please see packet for sign inventory, Ordinances related to ATV/UTV and Snowmobile use with current map of TOC ATV/UTV & Snowmobile routes in relation to other Towns, and historic copies of minutes of Board Meetings where actions have been taken regarding ATV/UTV and Snowmobile use on TOC Roads)
  • Education, Culture and Recreation
    • Discussion, Likely Action related to Date for Celebration of signage at the Bark Bay Slough—Steele/Churness

The celebration will take place on June 5th, 2025, from 4:30 to 6:00 p.m. by Consensus.

Reports

            TPC: No meeting held

Ambulance:  Felt/Steele – 7 calls, contracts are out.

  • Fire Department: Felt/Steele- Maintenance needs to be done on the trucks.
  • Roads: Weight limits are on. Culverts are being cleaned out.
  • Health and Human Services:

Cemetery:  Madison – 1 plot sold.

            Education Culture and Recreation:

Campground:  Smith – bathroom is being worked on.

Playground: Madison – no report

Boat Parking: Pope – no report

Bark Bay Slough:  Pope – no report

  • Motion to Adjourn 7:57 p.m.

 

Minutes are prepared by the Deputy Clerk.

Minutes are unofficial until reviewed by the Town of Clover Board.

 

 

 

 

 

Posted in Town of Clover Minutes