Town of Clover Sanitary District #1

Meeting Minutes

 Wednesday,  June 12, 2024 to follow immediately after the Town Board Meeting, likely by 8:00 PM or later in the Meeting Room of the Town Hall/Historic Gymnasium. 

The public is invited to attend, you may walk at any time even though the door is closed—for heat conservation–, you will need to sign for the record, but there is no requirement to sign in separately if you wish to speak during the Public Comment Periods.  You may comment on anything that is not on the agenda during the General “Public Comments”.  You may comment on any specific Agenda Item prior to the Commissioners discussion.  All comments by a specific person will be limited to three (3) minutes.

Agenda:

Call to Order: 9:01  p.m.

Roll Call: Steele, Madison, Felt, Gillespey, Mintzlaff, Pope, Morelli, absent Smith, Pete Berton, Elizabeth Stevens

Public Comment:

Minutes of: (see Packets)

• May 8
• May 22

Treasurer’s Reports: (see Packets)

• May

Expenditures:  Motion to approve batch S-0612

Motion by: Pope/sFelt to approve batch S-0612

carried unanimous.

Announcements:

Reports:  See below for Reports

 Business:

 

• Discussion/Likely Action related to Appendix A for 2024–Steele (see packets)

Motion to approve Appendix A with changes by consensus

• Discussion/Likely Action related to changes to the Employee Handbook 2^nd to Non-Compliance Letter received from the DNR:–Steele
  • Procedure #20240612 Reporting Procedure for Unscheduled Spills or Bypass of Untreated Wastewater—Steele (see packets) (we have notified by that these procedural changes closes out the non-compliance incident related to Spring 2023 Spill at the Ponds)

Motion to agree Reporting Procedure for Unscheduled Spills or Bypass of Untreated Wastewater Procedure #20240612 by consensus

• Discussion/Likely Action related to review and update of CMOM Steps IV—Steele/Pope (see packets) No action taken – updated in 2023
• Discussion/Likely Action related to Amendment #20240612 to Ordinance # 20230712 Sanitary District Ordinance—Steele (see packets)

Motion by: Pope/sFelt to adopt Amendment #20240612 to Ordinance #20230712 with deletion of number 1 and making number 2 number 1 carried unanimously

• Discussion/Likely Action related to hiring another part-time employee–Steele (Please see Note #1 below)

Motion by: Pope/sMadison to hire another part time employee  carried unanimously

• Discussion/Likely Action related to Hauler Dump Permit request for Polkoski Septic & Excavating—Steele Deffered
• Discussion/Likely Action related to disposition of large portion of old emergency pump—Steele (please see Note #2 below) Deffered

  Any Further Agenda Items for Next Month or Later:

• Discussion/Likely Action related to Appendix A—Steele

 

• Motion to adjourn 10:13 p.m.

Minutes prepared by the Commission Deputy Secretary.

• Minutes are unofficial until approved by the Commission.

 

 

 

 

 

 

 

Reports:

• Procedures: Modified Procedure #20240508-2, Procedure for Communications both Internal and External including Disaster update contact information for current Commission and employees
• SD Deed Issues:
  • The Land Records Office at Bayfield County lists all of Cornell Town Park as SD. Steele took a copy of the deed from 1986 to the Land Records Office asking that the records be corrected to reflect the portion Cornell Town Park the belongs to the SD.  Steele subsequently received a call from the Lands Records Office stating that no correction could be made and this deed is not complete.  Steele was told that it was lacking some markers, that a certified survey is not required, that a Certified Surveyor needs to complete the deed.  Steele made a visit to Nelson Surveyors in Ashland and indeed the deed is incomplete.  Among the ways this could be corrected is to engage the Town Attorney to help with the legal aspects of the deed revision and Nelson Surveyors will mark the boundaries and complete the Deed, then the Town Attorney will take the necessary action to make the thing legal.  This was the least expensive method of dealing with this issue.  The Attorney agreed to help and notified Nelson Surveyors of this, Steele signed an agreement with Nelson Surveyors and they will notify Steele about a week prior to doing the work so Steele can meet with them and indicate where the markers should be.  This is necessary at the Town of Clover is in the process of developing a walking/running path from the Historic Gymnasium to the Campground that includes land at Cornell Town Park.  This trail will hold several fitness stations along it’s length.
• Operations:
  • All the required monthly inspection, testing and reports were completed for May including the monthly DNR Report.
  • Raw Lab Reports:
  • Dump Station Reports:
    • Birch Street: May: 
    • #2: May:  9859 gal.  None from outside TOC
  • The Manhole that is a safety valve with a pipe of about 95’ 6” pipe leading out into the receiving pad of cell #1 became blocked. The Vacuum truck for Duluth came out and were unable to get their hose beyond the 90 degree angle as the manhole dumps down and out to the pad.  They suggested that the TOC thawing pump with its thin, long hose might be able to clear the blockage.  A 100’ hose was able to go into the dump pipe, but was not “long enough” to clear the blockage.  This hose was withdrawn and another 100’ of hose was attached.  This hose could not clear greater than 20’.  The plumber that worked on the Campground was contacted and does have a greater than 100’ roto-rutter.  This Plumber came out and attempted to clear the blockage.  They were able to utilize the full 125’ of hose, and retrieved a shredded towel in the tip of the action head.  This, still, did not result in acceptable discharge from the involved manhole with the extensive pipe out in to the pond.  They suggested that we call Superior Plumbing of Ashland (this plumbing group is the Plumber of choice for the Ashland Sanitary District.  The Crew went up to the offending manhole on the morning prior to when Superior Plumbing was to arrive.  They emptied the manhole to the Plumbers could have immediate access to the exit from the manhole.  Somehow, with this action the manhole began to dump water easily.  The Crew continued carrying water up and dumping it into the manhole with excellent results for ½ hour.  The Plumbers were already on their way.  It was decided to have the pipe blown out by this group, and with the first injection of water under pressure, a large amount of dark material burst forth from the pond end of the influent end.  This procedure was repeated a 2^nd time with results that were clear.  We will add cleaning of all the manholes and pipes at the ponds to the every 15 year cleaning of the Robust Maintenance Program.  It is believed that these pipes and manholes have had no routine cleaning since the system came on line in 1986.
  • The process for dumping the ponds is nearly complete. Cell #2 was dumped, and Cell #1 is in the process of being dumped into Cell #1.  The TOC SD needs to purchase an Oxygen meter, and Ken on conjunction with the covering Operator-in-Chief, Kriss Johnson is in the process of purchasing this meter.